Centurion: Executive Personal Assistant (CEO Office) posted by SET Consulting

JVR Software; Centurion; On-site; ZAR 420,000 - 650,000; Full time

Job summary

JVR Software in Centurion seeks an experienced Executive Personal Assistant to support the CEO Office. The role operates at executive, Exco and board level, handling complex calendars, travel, and board packs with discretion.

Ideal candidates bring a track record of coordinating governance meetings, minute-taking, and proactive stakeholder engagement. Proficiency in the full MS Office suite and strong communication are essential for success in this fast-paced environment.

Qualifications

• Extensive experience as an Executive PA/Executive Assistant supporting a CEO, Executive Committee, and/or Board-level leadership.
• Proven experience coordinating Board and governance meetings.
• Strong experience preparing Board packs, taking minutes, and tracking actions.
• Excellent diary management and stakeholder coordination skills.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
• Exceptional communication, organisational, and administration skills.
• Ability to handle confidential and sensitive information professionally.
• Previous Telecoms, IT, or ICT industry experience is essential.

Responsibilities

• Provide executive support to the CEO and senior executives.
• Manage complex executive calendars, meetings, and travel arrangements.
• Coordinate Board and Committee meetings, agendas, and documentation.
• Prepare, collate, and distribute Board and Committee packs.
• Attend meetings and take accurate, formal minutes.
• Track actions and follow up on deliverables to ensure completion.
• Draft executive correspondence, presentations, and reports.
• Liaise with senior internal and external stakeholders.
• Manage highly confidential information with absolute discretion.
• Assist with executive expense administration and office coordination.

Skills

Executive support

Diary management

Calendar management

Meetings coordination

Stakeholder management

Discretion and confidentiality

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Executive Personal Assistant (CEO Office) Centurion

Location: Centurion

Our client, a leading organisation within the Telecoms/IT/ICT sector, is seeking an experienced and highly professional Executive Personal Assistant to provide high-level support to the CEO’s Office.

This is a senior, trusted position requiring an individual who is comfortable operating at Executive, Exco and Board level, with exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive support to the CEO and senior executives.
• Manage complex executive calendars, meetings, and travel arrangements.
• Coordinate Board and Committee meetings, agendas, and documentation.
• Prepare, collate, and distribute Board and Committee packs.
• Attend meetings and take accurate, formal minutes.
• Track actions and follow up on deliverables to ensure completion.
• Draft executive correspondence, presentations, and reports.
• Liaise with senior internal and external stakeholders.
• Manage highly confidential information with absolute discretion.
• Assist with executive expense administration and office coordination.

Minimum Requirements

• Extensive experience as an Executive PA/Executive Assistant supporting a CEO, Executive Committee, and/or Board-level leadership. Optimize Ops
• Proven experience coordinating Board and governance meetings.
• Strong experience preparing Board packs, taking minutes, and tracking actions.
• Excellent diary management and stakeholder coordination skills.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
• Exceptional communication, organisational, and administration skills.
• Ability to handle confidential and sensitive information professionally.
• Previous Telecoms, IT, or ICT industry experience is essential.

Competencies

• High level of integrity and confidentiality.
• Strong attention to detail.
• Excellent planning and organisational skills.
• Ability to work under pressure and meet tight deadlines.
• Professional executive presence and stakeholder management skills.
• Proactive, dependable, and solutions-oriented approach.