Building Supervisor

Trafalgar Property Management (Pty) Ltd; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Trafalgar is seeking a seasoned Building Supervisor in Durban to oversee daily facility operations, coordinate maintenance, and manage a small team. You will ensure safety compliance, liaise with Trustees and the managing agent, and uphold Body Corporate rules while delivering reliable admin support.

The ideal candidate has at least 5 years in building maintenance or facilities supervision, with hands-on skills in basic trades, strong communication, and proven leadership.

Qualifications

• Minimum 5 years' experience in maintenance or supervision.
• Strong communication and leadership abilities.
• Computer literate with basic office admin skills.

Responsibilities

• Enforce Body Corporate Conduct Rules in the building and supervise day-to-day admin duties.
• Oversee staff rostering, attendance, sick/vacation records, and disciplinary procedures.
• Coordinate with external contractors for maintenance needs beyond internal capabilities.
• Ensure maintenance activities comply with safety codes and obtain contractor certifications.
• Respond to maintenance requests and communicate status of repairs to Trustees and residents.
• Maintain filing systems, write emails and memos, and prepare regular reports for Trustees.

Skills

Building management

Staff supervision

Communication

Health & safety

Education

Grade 12 or Higher

Tools

Basic maintenance tools

Job description

Building Supervisor

Job Type

Full Time

Location

Durban

Contact

BUILDING SUPERVISOR VACANCY

Qualifications

• Grade 12 or Higher

Experience

• Minimum of 5 years’ experience as a Facility / Building Manager
• Computer literate

Duties

• Office Admin
  • To enforce Body Corporate Conduct Rules in the building
  • To ensure the smooth day to day operation of the Body Corporate Office
  • To answer and direct phone calls
  • To deal with all enquiries and all CSOS matters
  • Plan meetings, take detailed minute, circulate the minutes and keep record thereof
  • Write, distribute emails, correspondence, memos, letters and other forms
  • Assist the Trustees and the Managing Agent in the preparation of regularly schedules reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact list
  • Act as first point of contact for internal and external clients, owners, residents and Managing Agent
  • Liaise with Trustees and Managing Agent to handle complaints, requests and queries from owners and tenants
  • To maintain a user-friendly environment at the front office and reception area
  • Reconcile petty cash on last day of every month
  • Collect adhoc parking money and submit reconciliation on the last day of every month
• Staff
  • To supervise the staff in their daily duties
  • To create and maintain a roster in terms of staff cleaning of the building
  • Daily inspection of the staff on and off duty
  • Daily inspection of the duties performed by the staff
  • Maintain staff records from sick leave, vocational leave, time off, and disciplinary records
  • Conduct disciplinary procedures in respect to staff
  • Keep track and advise the Trustees of the contracts of staff members
• Contractor Liaison
  • Coordinate with external contractors to address specialized maintenance needs beyond internal capabilities.
  • Monitor and evaluate contractor performance to ensure work meets quality and safety standards.
• Compliance & Safety
  • Ensure all maintenance activities comply with relevant regulations, building codes, and safety standards.
  • Obtain certifications from contractors for work undertaken.
  • Promptly address any potential safety hazards and contribute ideas for improving overall safety in the complex.
  • Responsible for the health and safety of the maintenance staff.
• Communication
  • Provide responsive service to maintenance requests from Trustees and communicate effectively regarding the status of repairs and maintenance projects.
  • Maintain a professional and courteous atmosphere in all resident interactions.
• Experience
  • Minimum of 5 years’ experience in maintenance and supervisory roles within a residential or similar setting.
  • Demonstrated experience in performing hands‑on basic maintenance tasks (plumbing, electrical, painting, carpentry, etc.).
• Technical Skills
  • Strong troubleshooting and problem‑solving ability.
  • Proficiency in handling basic hand tools and maintenance equipment.
• Leadership & Communication
  • Proven leadership skills with the ability to train, motivate, and supervise a small maintenance team.
  • Good verbal and written communication skills.
• Key Competencies
  • Organized & Detail-Oriented: Ability to manage schedules, keep accurate maintenance records, and track inventory.
  • Proactive & Solution‑Focused: Anticipate problems before they arise and implement preventative measures.
  • Service Oriented: Maintain a helpful attitude when liaising with residents and trustees.
  • Hands‑On Expertise: Comfortable and proficient in executing basic repair tasks alongside managing a team.