Bookkeeper

Cls; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Cls in Pretoria is seeking a detail-oriented Junior Bookkeeper to manage day-to-day bookkeeping, including debtors, creditors, invoicing, reconciliations, payroll administration and petty cash, plus general office duties.

The successful candidate will support the accountant on month-end procedures and organization-wide financial record-keeping, while maintaining accuracy and confidentiality.

Qualifications

• Minimum education: National Senior Certificate.
• 2–5 years of bookkeeping or financial administration experience.
• Experience with debtors and creditors administration, invoicing and payments.
• Proficient in Afrikaans and English; accurate data capture and record-keeping.
• Own transport and a valid driver's license.

Responsibilities

• Maintain accurate debtor and creditor records.
• Process supplier invoices and customer transactions.
• Perform monthly reconciliations of accounts and bank statements.
• Assist payroll processing and attendance records.
• Manage petty cash and monthly reconciliations.
• Provide general office support and filing; respond to queries.

Skills

Basic bookkeeping

Data capture

Organisational skills

Time management

Education

National Senior Certificate

Tools

Excel

Job description

Introduction:

Our client in the automotive industry is seeking a detail-oriented and organised Junior Bookkeeper to join their team in Menlyn, Pretoria. The role involves managing day-to-day bookkeeping functions, including debtors, creditors, invoicing, reconciliations, payroll administration and petty cash, as well as general office administration.

Job Purpose:

To provide bookkeeping and administrative support, ensuring accurate financial records and the smooth running of daily office operations. The successful candidate will work closely with the accountant on financial transactions and month-end procedures while assisting with filing, telephone enquiries, office supplies and general office duties.

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate

Minimum applicable experience (years):

• 2-5 years of relevant bookkeeping or financial administration experience.

Required nature of experience:

• Experience with debtors and creditors administration.
• Processing invoices, payment receipts and financial transactions.
• Performing monthly account and bank reconciliations.
• Assisting with payroll administration and maintaining attendance records.
• Handling petty cash, including monthly reconciliations and supporting vouchers.
• Providing bookkeeping support to an accountant or finance department.

Skills and Knowledge (essential):

• Basic bookkeeping and accounting principles.
• Accurate data capturing and record-keeping skills.
• Good organisational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.

Other:

• Proficient in Afrikaans and English
• Own transport and license
• High level of accuracy, integrity and reliability.

KEY PERFORMANCE AREAS AND OBJECTIVES

Debtors and Creditors Administration

• Maintain accurate and up-to-date debtor and creditor records.
• Process and capture supplier invoices and customer transactions.
• Monitor outstanding debtor accounts and creditor balances.
• Allocate and record payments and receipts accurately.
• Follow up on outstanding documentation and account discrepancies.

Invoicing and Payment Administration

• Process invoices for approval in accordance with internal procedures.
• Ensure invoices contain accurate information and appropriate supporting documentation.
• Capture and allocate payment receipts to the relevant accounts.
• Maintain organised records of invoices, receipts and payment documentation.
• Assist with resolving invoicing and payment queries.

Monthly Reconciliations and Month-End Support

• Perform monthly reconciliations of debtor and creditor accounts.
• Assist with bank reconciliations and investigate discrepancies.
• Ensure transactions are accurately captured and allocated to the correct accounts.
• Prepare supporting schedules and documentation for month-end procedures.
• Provide the accountant with accurate financial records and information required for the preparation of financial statements.

Payroll and Petty Cash Administration

• Collect, review and capture employee attendance records using Excel.
• Ensure attendance information is accurate and complete before submission for payroll processing.
• Maintain accurate petty cash records and transaction registers.
• Complete monthly petty cash reconciliations.
• Ensure petty cash vouchers are signed and supported by relevant receipts.
• Maintain confidential employee and payroll documentation.

General Office Administration

• Maintain organised filing systems and general office documentation.
• Answer telephone calls, direct enquiries and relay messages.
• Monitor and replenish office stationery and supplies as required.
• Assist with office hospitality, including preparing coffee for visitors and meetings.

Remuneration Offered

Market related