AssureCloud Lab administrator, Cape Town

SafetySA; Cape Town; On-site; ZAR 120,000 - 160,000; Full time

Job summary

SafetySA in Cape Town is seeking a detail-oriented Sample Reception and Logistics Assistant to support the Chemistry Laboratory. You will log, label, and store samples in the LIMS, verify documents, ensure traceability, and coordinate with couriers to meet turnaround times.

You will also handle on-site sample collection, packaging, transportation, and general administrative duties, while maintaining ISO/Health & Safety compliance and tidy, compliant laboratory spaces.

Responsibilities

• Sample Reception & Logging: Receive, inspect, and accurately log all incoming samples into the Laboratory Information Management System (LIMS). Verify accompanying documentation and resolve discrepancies with clients or couriers.
• Label, store, and maintain samples under appropriate environmental conditions and ensure full traceability of samples throughout the testing process.
• Prepare and distribute samples to relevant laboratory departments within required turnaround times.
• Archive and dispose of samples per retention schedules and quality management requirements.
• Sample Collection & Delivery: Conduct on-site sample collections following approved procedures; safely package, handle, and transport samples to preserve integrity.
• Maintain accurate records of vehicle usage and ensure vehicles are roadworthy and maintained.
• Administrative & Logistical Support: Adhere to SOPs, ISO requirements, and Health & Safety policies; provide general administrative support and act as a contact for clients and couriers.

Job description

Closing Date : 16 October 2026

Purpose

To support the Cape Town Chemistry Laboratory by ensuring the accurate reception, logging, traceability, and handling of samples. The role is responsible for managing sample collections, deliveries, and administrative duties to ensure all samples are processed efficiently, securely, and in compliance with laboratory protocols, quality standards, and regulatory requirements. The incumbent will also provide operational support to the Chemistry Laboratory team and contribute to maintaining an organised and compliant laboratory environment.

Responsibilities

• Sample Reception & Logging
• Receive, inspect, and accurately log all incoming samples into the Laboratory Information Management System (LIMS).
• Verify accompanying documentation, including chain of custody and sample submission forms, and resolve any discrepancies with clients or couriers.
• Label, store, and maintain samples under appropriate environmental conditions in accordance with laboratory procedures.
• Ensure full traceability of samples throughout the testing process.
• Prepare and distribute samples to the relevant laboratory departments within required turnaround times.
• Maintain a clean, organised, and compliant sample reception area.
• Archive and dispose of samples in accordance with retention schedules and quality management requirements.
• Sample Collection & Delivery
• Conduct on-site sample collections in accordance with approved sampling procedures and quality requirements.
• Safely package, handle, and transport samples to preserve sample integrity.
• Maintain accurate records of vehicle usage and report incidents or maintenance requirements.
• Ensure company vehicles are clean, roadworthy, and maintained according to company standards.
• Assist with the collection, transportation, and delivery of laboratory-related materials when required.
• Administrative & Logistical Support
• Adhere to all laboratory Standard Operating Procedures (SOPs), ISO requirements, and Health & Safety policies.
• Assist with sample preparation, storage, organisation, and laboratory housekeeping activities.
• Maintain reliable records and documentation to support laboratory operations and quality assurance processes.
• Provide general administrative support to the Chemistry Laboratory team.
• Act as a point of contact for clients, couriers, and internal stakeholders regarding sample-related queries.
• Support continuous improvement initiatives aimed at enhancing laboratory efficiency and quality.