Associate - CEO's Office

Confidential; Wes-Kaap; On-site; ZAR 900,000 - 1,200,000; Full time

Job summary

A high-growth enterprise seeks a dynamic executor to manage the CEO's personal infrastructure with precision and discretion. The role involves overseeing complex projects, automating workflows with AI, and executing high-stakes logistics, ensuring the CEO operates at maximum impact. Candidates should have 3-5+ years in management consulting or executive support, with strong analytical skills and a tech-native mindset. This opportunity is based in South Africa, Wes-Kaap and emphasizes professionalism and discretion in all communications.

Qualifications

• 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support.
• Proven ability to manage multi-million dollar budgets.
• Strong understanding of commercial logic and trade-offs.

Responsibilities

• Oversee complex personal projects including property acquisitions and event planning.
• Build and optimize systems for the CEO's personal operations using AI.
• Serve as the CEO's proxy with external parties and manage communications.

Skills

Management Consulting

Business Operations

Executive Support

AI Adoption

Analytical Thinking

Tools

Zapier

Custom GPTs

Job description

This is a high-impact operational role for a commercially minded executor to join the Office of the CEO of a dynamic, high-growth enterprise. You will manage the CEO's personal infrastructure with the precision of a COO and the discretion of a trusted advisor.

We are looking for a Force Multiplier—someone who combines the analytical rigor of a consultant with the "whatever it takes" hustle of a founder. You will oversee complex personal projects, automate workflows with AI, and execute high-stakes logistics to buy back the CEO's time.

What You'll Do

• Oversee complex personal projects from inception to completion—property acquisitions, major construction or renovation projects, private investments, and large-scale event planning.
• Conduct first-principles due diligence on high-value purchases and investments. You don't just "find options"; you analyze assets, risks, and long-term value to present decision-ready memos.
• Manage multi-million dollar budgets and coordinate with external experts (lawyers, architects, wealth managers, financial advisors) to deliver projects on time and on budget.

2. Executive Infrastructure & AI Automation

• Build and optimize systems for the CEO's personal operations. Leverage AI and automation tools (Custom GPTs, Zapier, etc.) to eliminate friction and administrative drag.
• Provide sophisticated calendar management—optimizing the CEO's schedule and ensuring seamless logistical coordination for all engagements, locally and internationally.
• Act as the primary intelligence filter. Triage inbound requests, conduct research, prepare briefing documents, and synthesize complex information so the CEO enters every situation fully prepared.

3. Stakeholder Coordination & Communication

• Serve as the CEO's proxy with external parties—service providers, advisors, vendors, and personal contacts. Communicate with professionalism, discretion, and authority.
• Draft correspondence on behalf of the CEO, demonstrating a deep understanding of their voice and priorities.
• Build and maintain a network of trusted providers across categories (legal, financial, property, lifestyle) ensuring reliable access when needed.

Who You Are

• The Profile: 3-5+ years in Management Consulting, Business Operations, Family Office, or Executive Support to a C-Suite/UHNW principal. You understand commercial logic and trade-offs.
• The "No Task Too Small" Mindset: High intellectual horsepower, low ego. You understand that for the CEO to operate at maximum impact, their environment must be flawless—and you are willing to do the groundwork.
• Tech-Native: You are not just proficient in Excel; you are an aggressive adopter of AI and modern productivity tools. You use technology to scale your own output.
• Analytical Rigor: You think in timelines, budgets, and milestones. You can review a rental contract or investment term sheet and spot the risks immediately.
• Unflappable Judgment: You operate with absolute discretion and make sound decisions under pressure without constant oversight.