Chief Executive Assistant

Hire Hangar, Inc.; South Africa; Remote; ZAR 992,000 - 1,488,000; Full time

Job summary

Hire Hangar, Inc. is seeking a Chief Executive Assistant to act as the CEO’s command center across a multi-portfolio company. This remote role requires strong execution discipline, proactive planning, and the ability to coordinate across time zones.

You will manage calendars, convert ideas into tasks, drive cross-portfolio momentum, and report KPIs. Experience supporting founders, fluency with collaboration tools, and a track record of accountability are essential.

Qualifications

• Experience as Chief of Staff / Senior Executive Assistant supporting a founder or CEO.
• Proven ability to run execution systems end-to-end from priorities to completion.
• Comfort enforcing accountability with senior operators and partners; clear follow-up style.
• Strong project management skills with KPI reporting discipline.

Responsibilities

• Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins.
• Convert brain dumps into structured tasks with owners, deadlines, and follow-ups.
• Drive cross-business execution and maintain momentum through rapid pivots.
• Maintain a weekly portfolio scorecard covering marketing, sales KPIs, project milestones, risks, next actions.
• Partner with operators/partners to track commitments and accountability.
• Coordinate across time zones and teams, including remote support and virtual assistants.
• Support light investor/client communications with owners/investors, not guests.

Skills

Executive communication

Accountability enforcement

Cross-functional collaboration

KPI reporting

Tools

ClickUp

Asana

Google Workspace

Slack

Zoom

CRM (HubSpot)

Job description

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title: Chief Executive Assistant

Location: Remote | Time Zone: US Eastern (ET) preferred; must overlap core ET working hours

Role Overview

You are the CEO’s command center and execution integrator across a 3-business portfolio (luxury Caribbean vacation rental asset management, home services/insulation, and Boston real estate development). You translate fast-moving ideas into clear plans, systems, and follow-through—keeping operators accountable so nothing slips.

Key Responsibilities

• Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins
• Convert “brain dumps” into structured tasks, owners, deadlines, and follow-ups (with escalation when needed)
• Drive cross-business execution: unify plans, remove blockers, and keep momentum through rapid pivots
• Maintain a weekly portfolio scorecard (marketing, sales KPIs, project milestones, risks, next actions)
• Partner with key operators/partners (Ops, Sales, and Deal partners) to track commitments and accountability
• Coordinate across time zones and teams (including St. Martin ground support and remote VAs)
• Support light investor/client communication (owners/investors, not guests)

Required Qualifications

• Experience working as Chief of Staff / Senior Executive Assistant / Operations Partner roles supporting a founder or CEO
• Proven ability to run execution systems end-to-end (priorities → plans → tracking → completion)
• Comfort enforcing accountability with senior operators and partners; clear, confident follow-up style
• Strong project management skills (ClickUp, Asana, or equivalent) and KPI reporting discipline
• Non‑negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK‑based companies—applications without this will not be considered.

Preferred Qualifications

• Experience supporting multi‑business or portfolio operators
• Working knowledge of CRM + marketing ops workflows (email sequences, tagging, lead routing)
• Exposure to real estate development or home services operations

Tools & Technology

ClickUp/Asana, Google Workspace, Slack/Zoom, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)