Administrator (Internal Applicants Only)

Cape Peninsula University of Technology; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Cape Peninsula University of Technology in Cape Town invites applications for an Administrator (Internal Applicants Only). The role focuses on coordinating faculty administrative functions with emphasis on committee administration and budget oversight.

We seek a candidate with a National Diploma/Diploma in Business Administration or related field, at least 3 years in higher education, and excellent MS Office 365 skills, with knowledge of HEQSF and CAT rules.

Qualifications

• National Diploma/Diploma in Business Administration or related field; B Tech/Advance Diploma/Honours preferred.
• At least 3 years in a higher education environment with committee and budget administration.
• Excellent knowledge of Microsoft Office 365 (Access, Word, Excel, PowerPoint, Teams).
• Familiarity with HEQSF articulation and progression rules and CAT regulations.

Responsibilities

• Committee administration: compiling agendas, minutes and reports.
• Receiving, compiling and summarising documents for faculty committee meetings.
• Checking completeness and correctness of relevant documents.
• Submission of faculty documentation to institutional committees/central administration divisions.
• Database administration and accurate record keeping.
• Monitor and draw statistical reports on administrative processes.

Skills

Office administration

Committee administration

Budget administration

Education

National Diploma/Diploma in Business Admin or related field

B Tech/Advance Diploma/Honours in Business Admin or related field

Tools

Microsoft Office 365

Job description

Administrator (Internal Applicants Only) - (8977)

Job Title

Administrator (Internal Applicants Only)

Faculty

Department

Cape Peninsula University of Technology -> Engineering and the Built Environment -> Engineering: Admin

Campus/ Location

Job Type

Permanent

Occupational Function

Support / Admin

Number of Positions

1

Annual Salary Package (incl. Medical Aid rate based on principal member only)

To be confirmed

Advert Closing Date

9/10/2026

Job Purpose

Job Purpose:

• To coordinate administrative functions of the faculty management while performing own administrative duties to ensure
• effective and efficient rendering of quality service, with a specific focus on committee administration.

Job Knowledge, Skills and Experience

• A National Diploma/Diploma in Business Administration or OMT or related field. B Tech/Advance Diploma/Honours in Business Administration or OMT or related field.
• A minimum of 3 years working experience in a higher education environment with specific reference to committeeadministration and budget administration.
• Excellent knowledge of Microsoft Office Suite 365 (Data base, Word processing Excel and PowerPoint, Teams).
• Candidate must be well versed with the HEQSF, articulation and progression rules and CAT rules and regulations.

Key Performance Areas / Principal Accountabilities

• Committee Administration - compiling of agendas, minutes and reports.
• Receiving, compiling and summarizing all required documents for relevant faculty committee meetings
• Checking completeness and correctness of relevant documents
• Submission of faculty documentation to institutional committees/central administration divisions.
• Database administration and accurate record keeping
• Monitor and draw statistical reports on various administrative processes, e.g. mark alterations. to Executive of

Faculty (Exco)

• Human Capital Support
• Finance administration
• Ensure loading of budget
• Monitoring expenditure by drawing cost centre reports and distributing to departments
• Processing requisitions
• Governance, Risk, Compliance and Audit
• Assist with sourcing of information for audits
• Assist with updating faculty risk register
• Assist with professional body accreditations
• Execute tasks as instructed by line manager
• Assist with arranging Dean's Excellence Awards
• Assist with arranging Teaching Excellence Awards
• Excellent language proficiency in English (verbal and in writing)
• Contribute to team success
• Ability to use initiative and adapt to a changing work environment
• Planning, organizing and time management skills
• Interpersonal skills, / client focused approach
• High stress tolerance
• Managing conflict
• Technical/ professional knowledge and skills
• ITS knowledge

General Information

Closing Date: 09 October 2026

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Copyright, Cape Peninsula University of Technology.
We are a university in Cape Town, South Africa and the only university of Technology in the Western Cape province.
We are also the largest university in the province.