Administrator (Finance & Systems Support)

Profile Personnel; East London; On-site; ZAR 167,400 - 279,000; Full time

Job summary

Profile Personnel is seeking a highly organised Administrator with a junior finance background in East London, South Africa. This role involves managing learner administration processes, maintaining accurate records, and providing administrative support in a compliance-driven environment. Candidates should have a Diploma in Finance, at least 2-3 years of relevant experience, and strong Microsoft Excel skills. The position is ideal for those thriving in structured, high-volume settings.

Qualifications

• 2–3 years' experience in an administrative or junior finance role.
• Experience working with structured filing systems and data management.

Responsibilities

• Manage learner administration processes including registrations and onboarding.
• Compile, track, and submit NSF PoE files.
• Maintain accurate learner records and data across systems.

Skills

Strong Microsoft Excel skills

Attention to detail

Organisational skills

Education

Diploma or Certificate in Finance, Accounting, or Business Administration

Job description

About the Role

We are seeking a highly organised and detail-oriented Administrator with a junior finance background to join a fast-paced learner programme environment. This role supports the administration and compliance of approximately 1,200 learners, with a strong focus on document control, NSF PoE submissions, and maintaining audit-ready records.

This is a structured, process-driven position, ideal for someone who thrives in high-volume environments and is comfortable working with systems, deadlines, and compliance requirements.

Key Responsibilities

• Manage learner administration processes, including registrations, onboarding, and document verification
• Compile, track, and submit NSF PoE (Portfolio of Evidence) files within required timelines
• Maintain accurate and up-to-date learner records (both digital and physical)
• Capture and update data across internal systems and trackers
• Provide basic finance administrative support, including invoicing assistance and reconciliation
• Follow up on outstanding documentation to ensure compliance
• Maintain organised filing systems and document control processes

Minimum Requirements

• Diploma or Certificate in Finance, Accounting, or Business Administration
• 2–3 years’ experience in an administrative or junior finance role
• Strong Microsoft Excel skills
• Experience working with structured filing systems and data management

Advantageous

• Exposure to Skills Development, SETA, or NSF environments
• Experience with PoE (Portfolio of Evidence) processes
• Background in compliance-driven administrative roles

Key Competencies

• Excellent attention to detail
• Strong organisational and time management skills
• Ability to manage repetitive, high-volume tasks with accuracy
• Process-driven and structured approach to work
• Ability to meet deadlines and follow up consistently

Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.

Your CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to [e-mail] or register on our website at https://www.profilepersonnel.co.za/vacancies/ for consideration for future roles.