ADMINISTRATOR: DEPARTMENT

University of the Western Cape; Wes-Kaap; On-site; ZAR 260,000 - 420,000; Full time

Job summary

The University of the Western Cape in South Africa invites applications for an Administrator in the Department of Maxillofacial & Oral Surgery. The role supports all departmental administration to ensure alignment with central systems and procedures, reporting to the Departmental Chairperson.

The successful candidate will handle academic administration, enquiry management, marketing and recruitment, marks and committee administration, financial administration including budgets and procurement,

Qualifications

• Grade 12 and a relevant three-year post-matric qualification with two years relevant experience OR Matric with three to five years relevant experience.
• Proficiency in Word; Excel / MS Office suites / PowerPoint, etc.

Responsibilities

• Academic Administration;
• Enquiry Management;
• Marketing & Recruitment;
• Marks Administration;
• Committee Administration;
• Financial Administration including budget administration and procurement;
• Event Organisation;
• Meeting Administration;
• Human Resources Administration;
• Reception Duties;
• General Administration and Reporting including office administration, liaising with service providers e.g. Technical Services, Audio Visual Services, etc.

Skills

Microsoft Word

Excel

Communication

Administrative Skills

Education

Matric + 3-year post-matric qualification

Tools

MAS

InforLN

Job description

Title of Position

ADMINISTRATOR: DEPARTMENT

Post Number

D150

Faculty/Department

University of the Western Cape -> Dentistry -> Maxillofacial and Oral Department

Type of Position

Permanent - Full Time

Closing Date

5/11/2026

Role Clarification & Key Performance Areas

Through its pursuit of excellence in teaching, research and community service, the Faculty of Dentistry is committed to promoting and transforming oral health services in South Africa. The Faculty plays an active role in producing graduates of the highest standards for oral health delivery, and has gained international recognition through its community-based and professional approach to education.

The Department of Maxillofacial & Oral Surgery seeks to appoint an Administrator: Department to assist with all departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.

The successful incumbent will be responsible for the following, amongst others:

• Academic Administration;
• Enquiry Management;
• Marketing & Recruitment;
• Marks Administration;
• Committee Administration;
• Financial Administration including budget administration and procurement;
• Event Organisation;
• Meeting Administration;
• Human Resources Administration;
• Reception Duties;
• General Administration and Reporting including office administration, assisting document management, liaising with service providers, e.g. Technical Services, Audio Visual Services, etc.
• Grade 12 and a relevant three-year post-matric qualification with two years relevant experience OR Matric with three to five years relevant experience;
• Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / Power Point, etc.

The following would be advantageous:

• Administrative experience in a Higher Education environment as well as knowledge of a marks administration system (e.g. MAS) and a financial administration tool (e.g. InforLN),
• The ability to work both University and the Western Cape Department of Health and Wellness systems.
• Demonstrated communication, organisational and interpersonal skills;
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;
• Ability to work without supervision and to pay attention to detail.

For further information on this position (but not applications), please contact the Departmental Chairperson, Dr. Mark Meyer via email: [e-mail] or tel.no. [phone].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.