Administrative Officer: Faculty

University of the Western Cape; Bellville; Presencial; ZAR 300.000 - 420.000; Jornada completa

Descripción de la vacante

The University of the Western Cape invites applications for the position of Administrative Officer in the Faculty of Law. The role provides administrative support to the Faculty Office and ensures alignment with central systems and procedures, delivering a professional service to academics, students and staff.

Reporting to the Senior Faculty Officer, the successful candidate will handle applications, registrations, enquiries and events, while assisting with committee administration, general

Formación

• Three years relevant administrative experience
• Working knowledge of UWC Student Administration systems (e.g. SASI, MAS)
• Proven experience in Undergrad and/or Post Grad Academic Administration

Responsabilidades

• Provide administrative support to the Faculty Office and ensure compliance with central administrative systems and procedures
• Assist with applications, selections and registration of students
• Respond to enquiries in the Faculty of Law (verbal, written or telephonic)
• Assist withOpen Days, career exhibitions and events
• Assist with meeting administration and documentation
• Assist with office filing, copying and statistics for reports
• Assist with assets management and venue bookings
• Assist with marks administration and uploading to the student administration system

Conocimientos

Excellent communication

Interpersonal skills

Attention to detail

Planning and organising

Minute-taking

Ability to work under pressure

Computer literacy

Educación

Accredited Post Matric Qualification

Herramientas

SASI

MAS

Descripción del empleo

Administrative Officer: Faculty - (2374)

Share this job as a link in your status update to LinkedIn.

Title of Position

Administrative Officer: Faculty

Post Number

L109

Faculty/Department

University of the Western Cape -> Law -> Dean's Office: Law

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Closing Date

28/10/2026

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching and research, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the development of the Faculty.

An opportunity currently exists for candidates to apply for the position of Administrative Officer to provide administrative support to the Faculty Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.

Reporting to the Senior Faculty Officer, successful applicants for this position will primarily focus on the following for the Faculty of Law:

• Academic Administration: Assist with matters related to applications, selections, and registration of students.
• Enquiry Management: Respond to queries (verbal, written or telephonic) offered in the faculty of Law
• Marketing & Recruitment: Assist with execution of Open Days, career exhibitions, events,etc.
• Committee Administration: Assist with meeting administration, scheduling, collating relevant documentation, securing venues
• General Administration: Office administration e.g. filing, copying, collating documents and statistics for annual and ad hoc reports.
• Assets Management: Assist with booking / securing of venues, keep and issue audio-visual equipment
• Marks Administration: Assist with checking and uploading marks to the student administration system
• General Administration: Assist with administration within the faculty office.

Further to the duties mentioned above the appointee will assist with the following as the need arises:

• HR Administration
• Three years relevant administrative experience
• Working knowledge and experience of UWC Student Administration systems (e.g. SASI, MAS, etc)
• Proven experience in Undergrad and/or Post Grad Academic Administration

Added advantages:

• An accredited Post Matric Qualification
• Administrative experience in a Higher Education environment
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.