Administrator

Status Staffing; Somerset West; On-site; ZAR 89,000 - 134,000; Part time

Job summary

Status Staffing in Somerset West is seeking a motivated Help Desk / Administration assistant on a 6-month contract. You will manage the switchboard, follow up on documentation, prepare invoices, and support the Client Services Manager with various admin tasks.

Requires Grade 12, strong MS Office, good communication, and the ability to multitask in a busy environment. You will work 08:00-17:00, Monday to Friday, on-site in the Western Cape.

Qualifications

• Grade 12/Matric required.
• Experience in administration or help desk.
• Strong computer literacy, including MS Office.
• Excellent communication and interpersonal skills.
• Organised with good time management and attention to detail.
• Ability to handle multiple tasks in a busy desk environment.

Responsibilities

• Manage the switchboard.
• Follow up with stores on documentation not received.
• Book technician accommodation.
• Calculate kilometers on Tec Track.
• Process subcontractor invoices.
• Arrange couriers for spares.
• Generate casual wages purchase requisitions and send them to Finance.
• Backfill for any of the Helpdesk Coordinators when they are on leave.
• Check technicians' clock-in/out times for overtime calculation.
• SNT reconciliations and top-ups.
• Credit card slip processing.
• Generate POs for consumables, gas, etc.
• Perform any administrative tasks that the Client Services Manager or Helpdesk Coordinators require from time to time.
• Stand in for standby if needed.

Skills

Microsoft Office

Communication

Organisational skills

Time management

Attention to detail

Customer service

Problem-solving

Multitasking

Teamwork

Help desk support

Education

Grade 12 / Matric

Tools

Tec Track

Job description

A recent professional profile photo is to accompany your application

EMPLOYMENT TYPE : 6 Month Contract

SECTOR : Administration

BASIC SALARY : Market related

START DATE : A.S.A.P

REQUIREMENTS:

• Grade 12 / Matric qualification.
• Previous experience in an administrative or help desk support role.
• Strong computer literacy, including Microsoft Office.
• Good communication and interpersonal skills.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good numerical and administrative skills.
• Ability to handle queries, follow up on outstanding requests, and liaise with clients, technicians, stores, and suppliers.
• Ability to multitask and work effectively in a busy, fast-paced help desk environment.
• Strong customer service and problem-solving skills.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently as well as part of a team.
• Professional, reliable, and proactive approach.
• Willingness to assist with additional duties and provide support to the Help Desk team when required.

DUTIES:

• Manage the switchboard.
• Follow up with stores on documentation not received.
• Book technician accommodation.
• Calculate kilometers on Tec Track.
• Process subcontractor invoices.
• Arrange couriers for spares.
• Generate casual wages purchase requisitions and send them to Finance.
• Backfill for any of the Helpdesk Coordinators when they are on leave.
• Check technicians' clock-in/out times for overtime calculation.
• SNT reconciliations and top-ups.
• Credit card slip processing.
• Generate POs for consumables, gas, etc.
• Perform any administrative tasks that the Client Services Manager or Helpdesk Coordinators require from time to time.
• Stand in for standby if needed.

HOURS:

• Monday to Friday: 08:00 - 17:00