Administrative Officer, Engineering Faculty Operations

Stellenbosch University; Stellenbosch; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Stellenbosch University’s Dean's Division in the Faculty of Engineering invites applications for an Administrative Officer C (Post Level 12) at Stellenbosch Campus. The role supports the dean and vice-deans with diary management, secretarial tasks, travel and events.

Applicants should have a Grade 12, a post-school admin qualification, 3+ years in a similar role, and strong English/Afrikaans skills with MS Word/Excel/Outlook proficiency. SUNStudent knowledge is a plus.

Qualifications

• Grade 12 qualification.
• Post-school qualification relevant to the duties described.
• At least three years' experience in a similar position.
• Experience with financial systems such as Oracle Finance.
• Fluent English and good Afrikaans communication.
• Proficient in MS Word, Excel and Outlook for administrative tasks.

Responsibilities

• Reception and switchboard duties; handle enquiries and direct visitors.
• Manage diary and provide secretarial support to the Dean's Division.
• Support vice-deans and dean's personal assistant as needed.
• Arrange meetings, travel, and functions for the Dean's Division.
• Maintain filing systems and handle courier/shipping tasks.
• Assist with financial administration including quotations, orders, reimbursements and salary/wage requests.
• Support SUNStudent-related processes and university administration as needed.

Skills

English fluency

Afrikaans ability

Interpersonal skills

Organisational skills

SUNStudent knowledge

Stellenbosch University environment

Education

Grade 12

Post-school qualification in administration

Tools

Oracle Finance

MS Word

MS Excel

MS Outlook

Job description

Stellenbosch University’s Dean's Division in the Faculty of Engineering invites applications for an Administrative Officer C (Post Level 12) at Stellenbosch Campus. The role supports the dean and vice-deans with diary management, secretarial tasks, travel and events.

Applicants should have a Grade 12, a post-school admin qualification, 3+ years in a similar role, and strong English/Afrikaans skills with MS Word/Excel/Outlook proficiency. SUNStudent knowledge is a plus.