Administrative Officer/ Administratiewe Beampte

Stellenbosch University; Stellenbosch; On-site; ZAR 320,000 - 420,000; Full time

Job summary

Stellenbosch University, located at the Saldanha Campus, seeks an Administrative Officer (Post Level 11) to support Student Administration within the Faculty of Military Science. The role covers admissions, registrations, records, and coordination of governance and academic decision-making processes.

The successful candidate will manage documentation, prepare meeting materials, and ensure accurate archiving in line with university procedures. Tenure is on-site at the Saldanha campus.

Qualifications

• Administrative experience of at least five years within the Defence context (informational scope from ad).
• Good computer skills in MS Office (Word, Excel, PowerPoint).
• Good language skills in English.

Responsibilities

• Provide administrative support to the Chief Administrator across Undergraduate and Postgraduate Offices.
• Coordinate student-related processes: admissions, registrations, and record management.
• Support governance meetings: Faculty Board, EXCOM, and review/appeal boards.

Skills

Administrative experience

MS Office

English language skills

Education

Secondary school qualification

Tools

MS Office suite

Job description

Department Description/Departement Beskrywing

Faculty of Military Science

Student Administration Division

Administrative Officer (Post Level 11)

(Saldanha Campus)

Ref. MIL/338/0826

The Faculty of Military Science at Stellenbosch University (SU) operates in a distinctive academic environment at the interface of higher education and military education - military sciences.

Co-located within the Military Academy at Saldanha Campus, the Faculty offers undergraduate and postgraduate programmes, conducts research and advances social impact within a joint governance framework between Stellenbosch University and the Department of Defence (DoD), as provided for in the applicable Memorandum of Agreement.

The Faculty plays a strategic role in military leadership development and academic pursuits within the Defence and Security sector and knowledge production in support of national priorities, while upholding the academic standards, governance principles and institutional values of the University within a security-regulated environment.

Student Administration forms part of Faculty’s Business Services in the Dean’s Office. This position will provide administrative support to the Chief Administrator across both the Undergraduate and Postgraduate Offices. The incumbent will assist with the administration and coordination of student-related processes, including admissions, registrations, student requests, record management, and general administrative support.

The position will also provide administrative support for Faculty governance and academic decision-making structures, including the Faculty Board, Executive Committee (EXCOM), and all Review Board and Appeal Board meetings where students' academic performance and progression are considered. In addition, the incumbent will assist with the administration of undergraduate and postgraduate student selection boards, maintain accurate records and documentation, prepare meeting documentation, compile and update registers, and ensure effective document control, archiving, and filing in accordance with University procedures.

Fakulteit Krygskunde

Afdeling Studente Administrasie

Administratiewe Beampte (Posvlak 11)

(Saldanha-kampus)

Verw. MIL/338/0826

Die Fakulteit Krygskunde by die Universiteit Stellenbosch (US) funksioneer in 'n unieke akademiese omgewing op die raakvlak van hoër onderwys en militêre onderwys - krygskunde.

Geleë binne die Militêre Akademie op die Saldanha-kampus, bied die Fakulteit voorgraadse en nagraadse programme aan, doen navorsing en bevorder sosiale impak binne 'n gesamentlike bestuursraamwerk tussen Stellenbosch Universiteit en die Departement van Verdediging (DvD), soos voorsien in die toepaslike Memorandum van Ooreenkoms.

Die Fakulteit speel 'n strategiese rol in die ontwikkeling van militêre leierskap en akademiese strewe binne die sektor van Verdediging en Sekuriteit, en dra by tot kennisproduksie ter ondersteuning van nasionale prioriteite, terwyl dit die akademiese standaarde, bestuursbeginsels en institusionele waardes van die Universiteit handhaaf binne 'n sekuriteitsgereguleerde omgewing.

Studente-administrasie vorm deel van die Fakulteit se Besigheidsdienste in die Dekaan se kantoor. Hierdie posisie sal administratiewe ondersteuning bied aan die Hoofadministrateur oor beide die voorgraadse en nagraadse kantore. Die posbekleër sal help met die administrasie en koördinering van studentverwante prosesse, insluitend toelatings, registrasies, studenteversoeke, rekordbestuur en algemene administratiewe ondersteuning.

Die posisie sal ook administratiewe ondersteuning bied vir die Fakulteit se bestuurs- en akademiese besluitnemingsstrukture, insluitend die Fakulteitsraad, Uitvoerende Komitee, en alle Hersienings- en Appèlraadvergaderings waar studente se akademiese prestasie en vordering oorweeg word. Daarbenewens sal die posbekleër help met die administrasie van voorgraadse en nagraadse studenteseleksierade, akkurate rekords en dokumentasie handhaaf, vergaderingsdokumentasie voorberei, registers opstel en bywerk, en doeltreffende dokumentbeheer, argivering en lêerbestuur verseker in ooreenstemming met die Universiteit se prosedures.

Duties/Pligte

• Assuming responsibility for the administration of Student Administration office processes and record keeping.
• Assuming responsibility for the administration and secretarial functions of academic programmes in the Faculty.
• Providing administrative support for student management in the Faculty.
• Facilitating the collection and maintaining of information relating to student records, databases and study contracts for bursaries.
• Assisting with logistical arrangements for student contact weeks, academic meetings, selection, review, and appeal boards.
• Providing administrative support for academic projects.
• Neem verantwoordelikheid vir die administrasie van die Studentadministrasiekantoor se prosesse en rekordhouding.
• Neem verantwoordelikheid vir die administrasie en sekretariële funksies van akademiese programme in die Fakulteit.
• Verskaf administratiewe ondersteuning vir studentebestuur in die Fakulteit.
• Fasiliteer die insameling en instandhouding van inligting rakende studenterekords, databasisse en studiekontrakte vir beurse.
• Hulpverlening met logistieke reëlings vir studentekontakweke, akademiese vergaderings, keurings-, hersienings- en appèlrade.
• Verskaf administratiewe ondersteuning vir akademiese projekte.

Job Requirements/Pos Vereistes

• Administrative experience of at least five years within the Department of Defence.
• Secondary school (National Senior Certificate or similar) qualification.
• Good computer skills in the MS Office suite, including Word, Excel and PowerPoint.
• Good language skills in English.
• Minstens vyf jaar se administratiewe ervaring binne die Departement van Verdediging.
• Sekondêre skoolkwalifikasie (Nasionale Senior Sertifikaat of soortgelyk).
• Goeie rekenaarvaardighede in die MS Office-pakket, insluitend Word, Excel en PowerPoint.
• Goeie taalvaardighede in Engels.

Recommendation/Aanbeveling

• A relevant tertiary qualification.
• Good language skills in other relevant official South African languages.
• Strong interpersonal skills and the ability to function in a team.
• 'n Toepaslike tersiêre kwalifikasie.
• Goeie taalvaardighede in ander toepaslike amptelike Suid-Afrikaanse tale.
• Sterk interpersoonlikevaardighede en die vermoë om in 'n span te funksioneer.

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.

Stellenbosch University reserves the right not to make an appointment.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Enquiries/Navrae

Enquiries about this post: Mrs MC Basson on 022 702 3085, or at [e-mail]

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [e-mail]

Navrae oor hierdie pos: Mev. MC Basson by 022 702 3085, of by [e-mail]

Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Kliëntedienssentrum, by 021 808 2753 (Stellenbosch), of 021 938 9636 (Tygerberg), of by [e-mail]

CurrencyZAR Commencement Date01-Nov-2026 Closing Date04-Sep-2026 Amount of Travel Work At Home