Administrative Assistant: Faculty (internal only)

UWC Sport; Bellville; On-site; ZAR 180,000 - 240,000; Full time

Job summary

University of the Western Cape invites applications for an Administrative Assistant: Faculty (internal only) to support the Administrator: Dean in all faculty administrative processes. The role ensures alignment with central systems and standards, supporting academics, students and staff.

The position reports to the Administrator: Dean and involves reception duties, financial and HR administration, meetings, and marketing activities within the Dean's Office of Economic and Management Sciences.

Qualifications

• Grade 12 or equivalent with university administration exposure.
• 2 years' experience in university administration or similar environment.
• Proficiency with Microsoft 365 and Google Workspace.
• Post-matric qualification is advantageous.

Responsibilities

• Reception and enquiry management.
• Financial administration.
• Human resources administration.
• Meeting administration.
• Marketing and recruitment.
• General administration.
• Perform any other administrative duties as assigned by the Dean's Administrator.

Skills

Communication

Attention to detail

Planning and organising

Time management

Computer literacy

Writing skills

Stress tolerance

Education

Grade 12

Post-matric qualification

Tools

Microsoft 365

Google Workspace

InforLN (added advantage)

Job description

Title of Position

Administrative Assistant: Faculty (internal only)

Post Number

M128 / 8024426 / 4911

Faculty/Department

University of the Western Cape -> Economics & Management Sciences -> Dean's Office: Economic & Management Sciences

Type of Position

Permanent - Full Time

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

9/10/2026

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa, for making quality education accessible to all South Africans, and for developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive faculty dedicated to teaching, research, and overall student development. The ideal candidate will be highly motivated and willing to contribute significantly to the faculty's development.

The Faculty of Economic and Management Sciences offers a range of undergraduate and postgraduate programmes that educates students across academic disciplines, including Accounting, Economics, Finance, Management and Entrepreneurship, Industrial Psychology (Human Resources Management), Information Systems, Institute for Poverty, Land and Agrarian Studies (PLAAS), Institute for Social Development, Political Studies, School of Government (including Public Administration) and the Academic Literacies Programme.

An opportunity currently exists for candidates to apply for an Administrative Assistant position to provide administrative support to the Administrator: Dean in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide professional support service to academics, students and staff.

Reporting to the Administrator: Dean

Reporting to the Administrator: Dean, the appointees' duties will include, but not be limited to, the administration and execution of the following tasks:

• Reception and enquiry management
• Financial Administration
• Human resources administration
• Meeting administration
• Marketing and recruitment
• General administration
• Performing any other administrative duties as may be assigned by the Dean's Administrator

Minimum Requirements

• Grade 12
• A minimum of 2 years' experience in university administration
• Proficiency in computer programmes/software packages e.g. Microsoft 365 and Google Workspace

Added Advantages

• Post -Matric (NQF Level 5 or higher) qualification
• Working knowledge of InforLN

Key Competencies

Competencies required:

• Communication and interpersonal skills
• Attention to detail
• Ability to collaborate with various stakeholders
• Planning and organising skills
• Time management skills
• Computer literacy
• Writing skills
• Stress tolerance

For any queries (except for applications), please contact Mr Wasiem Rinquest, Faculty Manager, at [e-mail].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.