Administrative Assistant

University of the Western Cape; Bellville; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The University of the Western Cape is seeking an Administrative Assistant (Internal only) to support the Office for Students with Disabilities within the Centre for Student Support Services. This permanent full-time role focuses on administrative, operational, and logistical tasks to facilitate equitable access and participation for students with disabilities.

The role involves assisting with student registrations, examination accommodations, record management, and stakeholder communications,

Qualifications

• National Senior Certificate or equivalent qualification at NQF 4.
• Minimum of two years’ relevant administrative experience, preferably in higher education or student support.
• Demonstrated experience in providing administrative support, record management, and stakeholder liaison services.
• Experience coordinating schedules, events, examinations, or logistical arrangements.

Responsibilities

• Provide frontline administrative support and respond to enquiries from students, staff, parents, and external stakeholders regarding disability support services.
• Assist with student registrations, accommodation requests, record management, and reporting within the Office for Students with Disabilities.
• Support arrangements for approved test and examination accommodations.
• Provide administrative support for assistive technology services and equipment management.

Skills

Record management

Stakeholder liaison

Confidentiality

Communication skills

Education

National Senior Certificate or equivalent (NQF 4)

Job description

Administrative Assistant (Internal only) - (2314)

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Title of Position

Administrative Assistant (Internal only)

Post Number

4440

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Centre for Student Support Services (CSSS)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Closing Date

21/9/2026

Role Clarification & Key Performance Areas

The Office for Students with Disabilities (OSWD), within the Centre for Student Support Services (CSSS) in the Division of Student Development and Support (SDS), invites applications from suitably qualified and experienced individuals for the position of Administrative Assistant. The Office for Students with Disabilities facilitates equitable access and participation for students with disabilities by coordinating academic, administrative, and reasonable accommodations that reduce barriers to learning and student success. The Office supports students with a range of recognised disabilities and works collaboratively with academic departments, support services, administrative divisions, external service providers, schools, and disability organisations to promote an inclusive learning environment.

The Administrative Assistant provides comprehensive administrative, operational, and logistical support to the Office for Students with Disabilities. The incumbent assists with student registration and accommodation processes, examination accommodation arrangements, assistive technology administration, record management, stakeholder communication, and the efficient delivery of disability support services.

Key Performance Areas

• Provide frontline administrative support and respond to enquiries from students, staff, parents, and external stakeholders regarding disability support services.
• Assist with the administration of student registrations, accommodation requests, record management, and reporting processes within the Office for Students with Disabilities.
• Support the administrative and logistical arrangements required for the provision of approved test and examination accommodations.
• Provide administrative support for assistive technology services, equipment management, and disability-related funding processes.
• Assist students with disability related funding applications and provide administrative support for relevant funding processes.
• Support disability awareness, accessibility, and inclusion initiatives that promote equitable participation and student success.
• Provide administrative and logistical support for outreach, recruitment, and transition programmes for prospective students with disabilities.
• Provide comprehensive administrative, operational, and logistical support to ensure the effective functioning of the Office for Students with Disabilities.
• A National Senior Certificate or equivalent qualification at NQF 4.
• A minimum of two (2) years' relevant administrative experience, preferably within a higher education, student support, disability services, or related environment.
• Demonstrated experience in providing administrative support, record management, and stakeholder liaison services.
• Experience in coordinating schedules, events, examinations, assessments, or logistical arrangements.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Core Competencies

• Relationship Management
• Planning and Organising
• Communication Skills
• Service Orientation
• Confidentiality and Professional Ethics
• Digital and Technical Proficiency
• Inclusion and Disability Awareness

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

For any queries, please contact the Human Resources Department at [phone]/3642/9362/9708/3160/3756 or email: [e-mail].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.