Administration Officer: Acquisition Management (SCM) (X4 Posts)

EdUpStairs; Cape Town; On-site; ZAR 304,000 - 372,000; Full time

Job summary

Department of Public Works and Infrastructure in Cape Town is seeking a Procurement/Acquisition Specialist with a 3-year plus tertiary qualification and experience in supply chain within acquisition management. You will support market testing, budget alignment, and procurement planning while ensuring compliance with SCM policies and regulations.

The role requires strong communication, analytical thinking, and the ability to work under pressure.

Qualifications

• Minimum of a three-year tertiary qualification (NQF Level 06) or National Diploma in SCM/Procurement/Public Administration or related.
• Relevant years of working experience in Supply Chain within Acquisition Management.
• Knowledge of government procurement systems, PFMA, PPPFA and Treasury Regulations.
• Excellent verbal and written communication, planning and organising abilities.

Responsibilities

• Provide admin support in research and needs analysis for the department.
• Lead alignment of budgets with department objectives and annual plans.
• Consolidate procurement plans and report monthly to Head Office.
• Assist in stakeholder consultations to determine challenges, opportunities and risks.
• Analyse needs in line with supply chain strategy and data collection.
• Draft procurement proposals based on research results.
• Prepare and consolidate the Demand Management Plan and related reports.
• Coordinate bid processes, attend bid committee meetings, and manage contract administration.

Skills

Verbal & written communication

Numeracy

Interpersonal & diplomacy

Problem solving

Decision making

Statistical skills

Computer literacy

Presentation skills

Planning & organising

Independent work

Adaptability

Education

NQF Level 06 / National Diploma in Supply Chain Management / Procurement / Public Administration

Job description

Department of Public Works and Infrastructure

Government sphere National department

Province National

Cape Town Regional Office

Reference number 2026/370

R338 106 per annum

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management/ Procurement/ Public
Management/Public Administration/Logistics or related.
Relevant years of working experience in Supply Chain within Acquisition Management.
Valid Driver’s Licence Knowledge of: Thorough knowledge and understanding of
government procurement systems and relevant legislation; Supply chain management; Management of databases; PFMA; PPPFA; Supply Chain
policies and procedures; Treasury Regulations and BBBEE Acts; Monitoring and evaluation theory and methodology; Monitoring and evaluation systems.
Skills: Good verbal and written communication skills; Basic numeracy; Advanced interpersonal and diplomacy skills; Problem solving skills; Decision
making skills; Statistical skills; Computer literacy; Problem solving skills; Presentation skills; Planning and organising skills; Ability to work independently
and under pressure.
Personal Attributes: Analytical thinking; Innovative; Creative; Resourceful; Ability to work under stressful situations; Ability to
communicate at all levels; People orientated; Able to establish and maintain networks; Trustworthy; Assertive; Hard-working; Self-motivated; Ability to work
independently. Must be prepared to adapt work schedule in accordance with office requirements.

Key duties and responsibilities

Provide admin support in the research and needs analysis for the Department.
Provide guidance to End-Users/Project Managers on testing the markets.
Lead the process of alignment of budgets with department objectives and Annual Performance Plans.
Consolidation of Procurement Plans and report monthly to Head Office.
Assist in the consultation with relevant stakeholders to determine challenges, opportunities and risks.
Identify the frequency of needs and analyse the identified needs in line with the supply chain strategy and collect data commodity analysis and checking for alternatives.
Provide support in the determination and development of procurement proposals for implementation based on the results of the research.
Collect and collate information for the Department Annual Procurement Plan, collect information from the relevant units according to the prescribed template.
Check and analyse the submitted information, confirm availability of budget.
Consolidate the information into procurement plan.
Provide support in the process of drafting specifications, advice whether specifications should contain special conditions.
Assist in identifying and implementation of preference points system, track all movements of specification and terms of reference submission.
Provide an appropriate response to internal and external stakeholders.
Provide secretariat support to the relevant Bid Committees.
Responsible for demand, acquisition and contract management.
Ensure full compliance to all acquisition, demand management and contract management prescripts, policies, practice notes and delegations of authority.
Develop and maintain internal control measures for procurement.
Ensure the effective management of demand, acquisition and contract processes.
Compile and consolidate the demand management plan, acquisitions management and contract management reports.
Coordinate input in the Demand Management Plan.
Ensure that procurement is in line with the approved demand plan.
Ensure effective utilisation of the CSD.
Manage acquisition including BID administration.
Assist in compilation of Terms of reference, Specifications and BID Documents.
Provide secretariat support to the BID committees and provide the administrative duties during the tender/bid briefing sessions.
Provide assistance in the review of the scope of the Terms of Reference (TOR).
Assist with the monitoring of validity period of closed tenders.
Assist in the coordination and execution of the bidding process-: Arrange and attend bid Evaluation committee meeting.
Management of the bid processes and ensure effective functioning of all Bid Committees.
Management and effective utilisation of Transversal Contracts and Participation contracts. Manage the process of sourcing of quotations.
Ensure proper document control and documentations.
Implement and Oversee Risk and performance management strategies in the supply chain management unit.
Identify and mitigate risks within the unit.
Ensure that all administrative matters, correspondence and complex enquiries are attended to promptly.
Assist in the compiling of monthlySCM performance reports.
Compilation /verification of all monthly SCM reports.
Ensure implementation and compliance of the Instruction Notes as issued by National Treasury as well as Departmental SCM Policy.

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