Procurement Admin Officer

EdUpStairs; Pretoria; On-site; ZAR 304,000 - 372,000; Full time

Job summary

EdUpStairs seeks a skilled SCM professional in Pretoria to manage supplier databases, RFQs and sourcing strategies in alignment with PFMA and Treasury regulations.

You will administer quotations, ensure compliance, and coordinate with stakeholders to deliver timely procurement solutions. A SAQA-recognised NQF level 6 qualification and 1 year of SCM experience are required.

Qualifications

• NQF level 6 qualification recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management.
• 1 year's experience in supply chain management.
• Knowledge of SCM policies, prescripts and practices, Knowledge of Public Service Regulations and Public Service Act, Computer Literate (SCM System, MS Word, Excel).
• Understanding and application of SCM and PFMA prescripts, Knowledge of Treasury Regulations, Planning and Organising skills.

Responsibilities

• Administer the supplier database and receive RFQ’s, check compliance before sourcing quotations.
• Verify sourcing strategy and engagement model, use Central Supplier Database (CSD) to acquire quotations fairly.
• Monitor quotations for timeliness; evaluate and compile a comparative schedule; ensure compliance and approvals.
• Publish TORs on e-tenders and department website; manage evaluation and contract processes.
• Compile monthly statistics and update registers; liaise with chief users and suppliers on queries and status.

Skills

SCM policies

Public Procurement

Communication skills

Financial management

Planning & organizing

Education

NQF level 6 in SCM / Logistics / Public Procurement (SAQA recognised)

Tools

SCM System

MS Word

Excel

Job description

Salary: R338 106 per annum, all-inclusive

Requirements

A qualification at NQF level 6 as recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management with
1 year's experience in supply chain management.
Knowledge and skills: Knowledge of SCM policies, prescripts and practices, Knowledge of Public Service Regulations and Public Service Act, Computer Literate (SCM System,
MS Word, Excel), Understanding and application of SCM and PFMA prescripts, Knowledge of Treasury Regulations, Planning and Organising skills, Good
Verbal and writing communication skills, Financial management skills and Project Management skills.

Duties

Administer the supplier database. Receive RFQ’s and check compliance before sourcing quotations (Check budget, that the specifications are not
biased), Verify sourcing strategy to be implemented and its engagement model, Use Central Supplier Database (CSD) and other applicable sourcing strategies
to acquire quotations in a fair and equitable manner, Monitor quotations and make sure they are in line with the time indicated when quotations were
sources, Evaluate quotations and compile a comparative schedule , Ensure that suppliers are complaints on CSD, Make sure that the awarded supplier is
the one that scores the highest points, Make sure that the comparative schedule is approved by the delegated authority, Proactively advise the LOGIS
unit and Chief users on quotation status, Maintain daily liaising with chief users and suppliers, Handle internal and external queries with chief users and
suppliers and Submit finalized quotations,VAS2 to logistics for further processing.
Obtain quotation for services (Consultants), Receive Terms of Reference (TOR), Ensure that the is approved Case and Gap Analysis, Ensure
that there is an approval submission to appoint specifications and Evaluations committee and that it is in line with treasury regulations 16 A and SCM Policy,
Check the specification and make sure that it complies with SCM templates and Policy, Arrange the specification meeting and Compile a specifications report.
Publish the TOR on e-tenders and departmental website, Invite security and internal control, receive the documents, make sure that there registers to
record all proposals received during the closing date, Compile evaluation report to be approved by the delegated authority, Publish the results on e-tenders and
the website, Ensure safe keeping of documents for audit purposes and Submit finalized projects to Contract Management for contract and logistics for further
processing. Administer Quotation Process for IT related services, Receive DITCOM form with the specifications, Use RFB 740 and other applicable
sourcing strategies by SITA to acquire quotations in a fair and equitable manner, Ensure that supplier are complaint on CSD, Daily liaising with chief
users and suppliers, Handle internal and external queries with regards to quotation.
Implement and administer all SCM policies, prescripts, and legislations.
Implement and ensure compliance to all SCM policies, prescripts and legislation, Interact with the CSD/DTI and National Treasury, Assist in
guiding services providers on steps to follow to comply with the Departmental requirements.
Compile monthly statistical report.
Update quotation register both manually and electronically, Weekly report to Manager on RFQ’s and Update the deviations register as an when it happens.