ADMINISTRATION CLERK: DATA CAPTURE – HAST. LEVEL 5 (1 POST)

Department of Health; Heidelberg; On-site; ZAR 199,000 - 270,000; Full time

Job summary

Department of Health in Gauteng seeks an Administration Clerk: Data Capture at HAST level 5. The post handles patient folder management, data entry into TB/HIV systems and weekly/periodic reporting using TIER.Net.

The role requires Grade 12 or NQF Level 4 and computer literacy, with emphasis on accurate data capture and registry maintenance. Closing date 11-09-2026.

Qualifications

• Grade12 or NQF Level 4; Computer Literacy required.
• Experience with TB/HIV information systems a plus.

Responsibilities

• Retrieves and files patient folders; ensures registry hygiene and archiving.
• Captures data into TB/HIV information system daily.
• Transfers visit information from clinical stationery into TIER.Net.
• Generates HIV Missed Appointment List - Late.
• Generates Unconfirmed Lost to Follow-up Lists (uLTF) for HIV and TB.
• Generates and prints quarterly reports and relevant line lists.

Skills

Computer literacy

Education

Grade 12 or NQF Level 4

Job description

ADMINISTRATION CLERK: DATA CAPTURE - HAST. LEVEL 5 (1 POST)

• Reference Number : refs/056421
• Directorate : HAST
• Number of Posts : 1
• Package : R234 453.00.00 per annum (plus benefits)
• Enquiries : Ms PE Thithi, [phone]

Requirements

• Grade12 or NQF Level 4. Computer Literacy.

Duties

• Retrieves and files patient folders. Ensures registry/patient folder hygiene,maintenance and archiving of patient folders according to current Using TIER.Net generate the Patient Appointment List and retrieve the patient folders for patients presenting on the list and expected to attend their scheduled appointment. Maintains and organized work area and registry, including timeous filing of patient folders and laboratory results, and maintain adequate supply of consumables. Captures data into TB/HIV information system daily. Captures the visit information recorded in the clinical stationery in the patient folder into TIER.Net, ensuring there are no transcription errors when capturing. Signs the field for DC signature (HIV stationery) or initial the notes section in the TB blue card, when visits have been captured. Collects all HTS Registers, Birth PCR register and TB Identification Registers. Captures all the new/ updated information from these registers accurately into TIER.Net. Capturing of LAB results. The Data Capturer must use the Tests Awaiting Results functionality in TIER.Net to capture all lab results once triaged by a clinician Generates HIV Missed Appointment List - Late. Generates Unconfirmed Lost to Follow-up Lists (uLTF) for HIV and TB. Monthly performance data reports Generates the HIV Testing Services Report. Generates the Monthly ART report from TIER.Net: Generates and prints quarterly report and relevant line lists. Submits quarterly reports and relevant line lists to the Manager for review and necessary interventions. Perform other duties assigned by the supervisor that are related to the job description that is lawful.

Employer

Department of Health

Closing Date

11-09-2026

Criteria Questions

Do you a Grade 12 Certicate

Do you a Computer Literacy

The Gauteng Department of Health is guided by the principles of Employment Equity.