Administration and Inventory Manager

Savino Del Bene; Meyerton; On-site; ZAR 190,000 - 257,000; Full time

Job summary

Savino Del Bene in Meyerton, Gauteng, seeks an Administrative Clerk to manage the clerical team and oversee administration to ensure accurate stock movements and timely processes for national deliveries.

You will coordinate stock takes and cycle counts, support picking and invoicing, maintain high customer service levels, and uphold our core values of teamwork, integrity and quality in daily warehousing operations.

Qualifications

• Matric
• Diploma/Degree in Logistics Management or in Transport and Supply Chain Management and/or in Warehousing and Distribution Management relevant tertiary qualification.
• 4-5 years’ experience in Logistics and Transport Industry

Responsibilities

• Manage Administrative Clerks activities and ensure administration is carried out correctly.
• Coordinate and plan stock takes, cycle counts and accurate pickings for national deliveries.
• Ensure high level of customer service while upholding core values (Teamwork, Trust, Innovation, Respect, Integrity and Quality).
• Oversee invoicing and GRV processes and ensure timely reporting.
• Maintain 100% stock accuracy and bin integrity in the warehouse.
• Promote teamwork and discipline within the department and participate in organizational processes.

Skills

Planning and organizational skills

Query resolutions

Excellent interpersonal skills

Solution oriented

Inventory management

Knowledge of picking processes

WMS system

Education

Matric

Diploma/Degree in Logistics Management or Transport and Supply Chain Management or Warehousing and Distribution Management

Job description

To manage the activities of the Administrative Clerks. To ensure that all administration-related functions are carried out correctly and on time. Making sure that a high level of customer service is achieved. To coordinate and plan accurate stock takes and cycle counts and accurate pickings of stock national deliveries. Making sure that a high level of customer service is achieved while maintaining our core values (Teamwork, Trust, Innovation, Respect, Integrity and Quality) and culture.

KEY CUSTOMERS

Internal clients

• Colleagues
• Supervisory staff
• Management staff
• Executive staff
• Debtors
• Creditors

KEY PERFORMANCE AREAS

KEY JOB OUTPUTS

Invoicing

• Invoice Weekly – Distribution 100%

GRV

• Time from arrival to GVR (turnaround time in hours)

Picking

• All pickings completed by Cut off times Local 9h00 and Long Distance 15h00

Report

• 100% Tracking report

ABC Count Productivity, stock accuracy and stock verification

• 100% Accuracy

Warehouse and Stock

• Ensure warehouse space is manageable and there are no constrains, consolidation of stock and 100% bin integrity.
• Managing bond and free stock
• Managing NRCS
• Managing pickings and picking team/inventory team
• Stock losses avoidable at any cost

Occupational Health and Safety Inspection

• Ensure 100% Compliance
• Ensure general cleanliness of the warehouse

Internal/External Risks

• Finding solutions

Action Plans

• 100% Compliance to the actions plans

Team work and Discipline

• Promoting teamwork to enhance a friendly and productive environment to promote and achieve growth.
• Maintaining discipline within the department to ensure that productivity standards of subordinates are met and staff morale is kept high.
• Implementing disciplinary or counselling procedures.

Adhoc Duties

• Reasonable and lawful and as required from time to time by the Manager.
• Participate in organizational processes.
• Participate in departmental functions.

QUALIFICATIONS AND EXPERIENCE

• Matric
• Diploma/Degree in Logistics Management or in Transport and Supply Chain Management and/or in Warehousing and Distribution Management relevant Tertiary equivalent qualification.
• 4-5 years’ experience in Logistics and Transport Industry

KNOWLEDGE AND SKILLS REQUIRED

Knowledge Required.

• WMS System
• K-motion
• Picking Processes and Procedures
• RFC, GRV, GRN, Order, Picking Slip, POD and Waybills
• Invoicing and Credit Notes
• In house Systems and Standard Operating Procedures
• Standard Operating processes and procedures
• Picking processes and Procedures
• Inventory management
• Knowledge of the product

Skills required.

• Planning and Organizational skills
• Query Resolutions skills
• Excellent interpersonal skills
• Solution orientated

PERSO...AL ATTRIBUTES/BEHAVIOURS/ATTITUDES

• Propensity to own
• Propensity to hand off
• Resilient
• Problem Solving
• Self-confidence
• People Positive
• Attention to detail and Accuracy
• Professional and Presentable always
• Remain calm and collected when handling Pressure

All applicants for this position must understand and adhere to Savino’s core values.

• Teamwork: Work together to achieve our common goals, ensuring our competitive edge and develop better solutions; Principles: Utilize our collective experience and the power of teams.
• Trust: An unwavering confidence in each other and our Abilities to do the right thing; Principles: Delegate authority to the appropriate level. Retain accountability for delegated work. Meet the expectations of your role. Honor agreements.
• Innovation: Striving for a better way and leading the market into technology and customer service; Principles: Learn from mistakes. Regard all ideas as good ideas. Look beyond the horizon. Encourage learning and acceptance of challenge.
• Respect: Appreciate and consider each other and our differences. Confidentiality of our Clients; Principles: Talk with people rather than about them. Seek and listen to the views of others. The client’s interests come first.
• Integrity: Committed to be open and honest in all our dealings internally and externally. We pride ourselves on always doing what is right. Principles: Ensure constructive and open communication and conversation. Ensure visibility of decision-making processes. Honor your promises and agreements.
• Quality: Maintaining world-class standards in all our work, no matter how big or small the job. Principles: Quality Engagement, Quality Leadership, Quality Process, Improvement, Evidence-based decision making, Relationship Management and Quality Branding.