Inventory Manager

SET Recruitment Consultants; Centurion; On-site; ZAR 550,000 - 700,000; Full time

Job summary

SET Recruitment Consultants in Centurion seeks an Inventory Manager responsible for overseeing stock management and ensuring compliance with quality standards. You will lead a team, manage replenishment processes, and ensure diligent recording of transactions impacting stock.

The ideal candidate will possess a relevant tertiary degree, 10 years of warehousing experience, and expertise in people management. This position offers an opportunity to contribute to inventory optimization and team development.

Qualifications

• 10 Years Warehousing / Distribution experience required.
• 5 Years Stock Management experience is essential.
• Experience in People Management is necessary.

Responsibilities

• Manage inventory control, ensuring quality and compliance.
• Ensure replenishment and put away processes are efficient.
• Oversee transactions impacting the stock ledger.

Skills

Warehousing experience

Stock management

People management

Education

Relevant Tertiary Degree / Qualification

Grade 12 with Higher Grade Math

Job description

Key Functional Responsibilities

The key functional responsibilities of the Inventory Manager include but are not limited to:

Financial Responsibility

• Ensure costs are captured in the month incurred (Labor, MHE R&M, Stock Losses).
• Ensure unprocessed costs are accrued in the month.
• Ensure monthly inventory department expenditure is maintained within budget – a budget will be provided and discussed with you.
• Ensure cost overruns are investigated and appropriate countermeasures are instituted to prevent further overruns.
• Compile input for all inventory expenditure to be used in the annual budget for the distribution center.

Operational

• Replenishment
  • Ensures that stock replenishment is completed before commencement of operations.
  • Ensure the stock is replenished into correct locations as per warehouse layout.
  • Ensure replenishment is in line with stock rotation principles of the distribution center.
• Put Away
  • Ensure inventory is correctly labelled before put away.
  • Ensures that all stock receipted is put away daily in the correct location.
• Inventory Control
  • Recalls – assists in the management of the recall.
  • Ensure the master data management of WMS e. adding new SKU's, adding new warehouse slots, manages pick slots assignment.

Transaction Posting

• Ensure transactions impacting the stock ledger are posted timeously.
• Daily stock accuracy – ensure pick slots count and empty bin verification are completed daily and variances investigated.
• Non-conforming product management – ensure all expired, short shelf life and damaged products are segregated, isolated, and safe disposal is recorded and adjusted off the system immediately according to the DQSP processes.
• Ensure supplier returns are managed effectively according to Digistics.
• Ensure daily check of expiry dates on all stock items in pick slot and reverses of the warehouse master.
• Manage letters of variance according to the DQSP.
• Inter DC Transactions – ensures that in-transit sites are reconciled and cleared within 48 hours after receipt.
• Export transactions – ensure the control of stock movement between the local and export locations.
• Ensure the accurate reconciliation of consignment stock from third‑party sources.
• Ensure the development of monthly stock count.
• Ensure communication of the monthly stock count dates to the business i.e. supply chain to ensure a successful count.
• Ensure correct record keeping of stock count documents in accordance with company procedures.
• Ensure stock variances are investigated and resolved within 48 hours.

People Management

• Host monthly staff meetings.
• Ensure that all staff maintains DQSP.
• Ensure succession plan in place for career development.
• Liaise with the HR department to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements.
• Manage a stable HR climate in the workplace.
• Liaise with HR regarding overtime and absenteeism, motivate staff, recruit staff, train, mentor, coach and develop staff according to company policies and procedures.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team.
• Develop and manage a high‑performance multi‑disciplinary team in order to solve problems within the distribution center.
• Coach and support team members where necessary to achieve performance goals.
• Uphold the company’s disciplinary code of conduct at all times demonstrating fairness when dealing with discipline.
• Ensure inventory is run efficiently and effectively to meet client contractual KPI's.
• Ensure all internal stakeholders are serviced as required per internal Digistics rules, i.e. communication to supply chain regarding adjustments, shelf life on SKU's inventory on hand, warehouse damages returns process.
• Ensure all external stakeholders are serviced as required e.g. daily stock reports.

Process Compliance

• Warehouse quality standards are consistently maintained in accordance with DQSP.
• Pass all internal and external quality audits.
• Audit gaps are closed within prescribed due dates.

Continuous Improvement

• Develop human capital, processes and procedures and ensure continuous improvement are actively pursued in the areas of process, quality, service level and cost improvements.

Asset Management

• Facility and equipment maintenance (buildings, MHE, racks).
• Assets are well maintained, clean and in good working condition.
• Ensure equipment maintenance is planned and executed with Assets Manager according to specification.
• Ensure all Health & Safety repairs and maintenance is identified and resolved.
• Ensure preventative maintenance is carried out according to schedule.
• Ensure consumables are adequately stocked for operations.

Reporting

• Provide daily and weekly reports e.g. stock adjustment reports, shelf life reports.
• Ensure all reporting documents are filed properly.
• Ensure reporting deadlines are met.
• Ensure monthly financial reporting is accurate.
• Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting, management meeting.

Risk Management

• Ensure all operational risk matters are completed as per health and safety checklists.
• Ensure inventory compliance in respect of prescribed laws and legislation.
• Ensure the mitigation of all financial risk i.e. stock losses, stock damages, negligible damage to facility, monthly cost management.

Experience and Qualifications

• 10 Years Warehousing / Distribution experience.
• 5 Years Stock Management experience.
• Years People Management experience.

Minimum Requirements

• Grade 12 with Higher Grade Math.
• Relevant Tertiary Degree / Qualification.