Inventory Manager

SET Consulting; Centurion; On-site; ZAR 400,000 - 650,000; Full time

Job summary

SET Consulting is looking for an experienced Inventory Manager in Centurion, Gauteng. The ideal candidate will have at least 10 years of warehousing and distribution experience, with a strong background in stock management and people management. Responsibilities include ensuring effective stock replenishment, maintaining compliance with quality standards, and providing accurate reporting. A relevant tertiary qualification and grade 12 with higher grade math are essential for this role.

Qualifications

• 10 years of experience in Warehousing / Distribution.
• 5 years of experience in Stock Management.
• Years of experience in People Management.

Responsibilities

• Ensure costs are captured timely and accurately.
• Manage stock replenishment and put away processes.
• Conduct monthly staff meetings and performance appraisals.
• Ensure compliance with warehouse quality standards.
• Provide accurate financial and operational reporting.

Skills

Warehousing / Distribution experience

Stock Management experience

People Management experience

Education

Relevant Tertiary Degree / Qualification

Grade 12 with Higher Grade Math

Job description

Key Functional Responsibilities

The key functional responsibilities of the Inventory Manager include but are not limited to:

Financial Responsibility

• Ensure costs are captured in the month incurred (Labor, MHE R&M, Stock Losses).
• Ensure unprocessed costs are accrued in the month.
• Ensure monthly inventory department expenditure is maintained within budget – a budget will be provided and discussed with you.
• Ensure cost overruns are investigated and appropriate countermeasures are instituted to prevent further overruns.
• Compile input for all inventory expenditure to be used in the annual budget for the distribution center.

Operational

• Replenishment
  • Ensures that stock replenishment is completed before commencement of operations.
  • Ensure the stock is replenished into correct locations as per warehouse layout.
  • Ensure replenishment is in line with stock rotation principles of the distribution center.
• Put Away
  • Ensure inventory is correctly labelled before put away.
  • Ensures that all stock receipted is put away daily in the correct location.
• Inventory Control
  • Recalls – assists in the management of the recall.
  • Ensure the master data management of WMS e. adding new SKU's, adding new warehouse slots, manages pick slots assignment.

Transaction Posting

• Ensure transactions impacting the stock ledger are posted timeously.
• Daily stock accuracy – ensure pick slots count and empty bin verification are completed daily and variances investigated.
• Non-conforming product management – ensure all expired, short shelf life and damaged products are segregated, isolated, and safe disposal is recorded and adjusted off the system immediately according to the DQSP processes.
• Ensure supplier returns are managed effectively according to Digistics.
• Ensure daily check of expiry dates on all stock items in pick slot and reverses of the warehouse master.
• Manage letters of variance according to the DQSP.
• Inter DC Transactions – ensures that in-transit sites are reconciled and cleared within 48 hours after receipt.
• Export transactions – ensure the control of stock movement between the local and export locations.
• Ensure the accurate reconciliation of consignment stock from third‑party sources.
• Ensure the development of monthly stock count.
• Ensure communication of the monthly stock count dates to the business i.e. supply chain to ensure a successful count.
• Ensure correct record keeping of stock count documents in accordance with company procedures.
• Ensure stock variances are investigated and resolved within 48 hours.

People Management

• Host monthly staff meetings.
• Ensure that all staff maintains DQSP.
• Ensure succession plan in place for career development.
• Liaise with the HR department to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements.
• Manage a stable HR climate in the workplace.
• Liaise with HR regarding overtime and absenteeism, motivate staff, recruit staff, train, mentor, coach and develop staff according to company policies and procedures.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team.
• Develop and manage a high‑performance multi‑disciplinary team in order to solve problems within the distribution center.
• Coach and support team members where necessary to achieve performance goals.
• Uphold the company’s disciplinary code of conduct at all times demonstrating fairness when dealing with discipline.
• Ensure inventory is run efficiently and effectively to meet client contractual KPI's.
• Ensure all internal stakeholders are serviced as required per internal Digistics rules, i.e. communication to supply chain regarding adjustments, shelf life on SKU's inventory on hand, warehouse damages returns process.
• Ensure all external stakeholders are serviced as required e.g. daily stock reports.

Process Compliance

• Warehouse quality standards are consistently maintained in accordance with DQSP.
• Pass all internal and external quality audits.
• Audit gaps are closed within prescribed due dates.

Continuous Improvement

• Develop human capital, processes and procedures and ensure continuous improvement are actively pursued in the areas of process, quality, service level and cost improvements.

Asset Management

• Facility and equipment maintenance (buildings, MHE, racks).
• Assets are well maintained, clean and in good working condition.
• Ensure equipment maintenance is planned and executed with Assets Manager according to specification.
• Ensure all Health & Safety repairs and maintenance is identified and resolved.
• Ensure preventative maintenance is carried out according to schedule.
• Ensure consumables are adequately stocked for operations.

Reporting

• Provide daily and weekly reports e.g. stock adjustment reports, shelf life reports.
• Ensure all reporting documents are filed properly.
• Ensure reporting deadlines are met.
• Ensure monthly financial reporting is accurate.
• Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting, management meeting.

Risk Management

• Ensure all operational risk matters are completed as per health and safety checklists.
• Ensure inventory compliance in respect of prescribed laws and legislation.
• Ensure the mitigation of all financial risk i.e. stock losses, stock damages, negligible damage to facility, monthly cost management.

Experience and Qualifications

• 10 Years Warehousing / Distribution experience.
• 5 Years Stock Management experience.
• Years People Management experience.

Minimum Requirements

• Grade 12 with Higher Grade Math.
• Relevant Tertiary Degree / Qualification.