Admin Support Manager

Ca Support Cc; South Africa; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Ca Support Cc in Citrusdal, Western Cape, seeks an experienced Admin Support Manager to oversee the administrative functions of a production unit. You will report to the Unit Manager and provide admin, financial and HR support to ensure accurate reporting and alignment with group requirements.

This hands-on role requires strong organisational skills and the ability to coordinate a small administrative team within a fast-paced agricultural environment, interfacing with Head Office and supporting

Qualifications

• Grade 12 with a relevant tertiary qualification in HR, Finance, or Business Administration.
• Minimum 3 years in administrative, operational support or management role.
• Experience with payroll and financial systems.
• Strong data capturing, reporting, and documentation skills.
• Excellent organisational and time-management abilities.
• Effective communication and collaboration across levels of the business.

Responsibilities

• Coordinate administrative functions and support unit management.
• Liaise between production unit and Head Office.
• Manage a small admin team to ensure efficient operation.
• Capture and report operational and crop production data.
• Oversee inventories, budgets, and financial records.
• Support HR admin including onboarding, contracts, and safety compliance.

Skills

Payroll experience

Data capturing

Reporting

Organisational skills

Communication

Interpersonal skills

Education

Grade 12 with a relevant tertiary qualification in Human Resources, Finance, Business Administration or related field

Job description

Job description

ADMIN SUPPORT MANAGER

Citrusdal, Western Cape

An established and leading agricultural business in the Citrusdal area is seeking an experienced and highly organised Admin Support Manager to oversee and coordinate the administrative functions of a production business unit.

Reporting to the Unit Manager, this key role will provide comprehensive administrative, financial and HR support to the production unit while ensuring accurate processes, effective reporting and alignment with broader organisational requirements.

RESPONSIBILITIES

Administrative Support & Communication

• Supporting the Unit Manager and farm management team with relevant, accurate and timely information to support effective decision-making.
• Acting as a key liaison between the production unit and Head Office.
• Managing and coordinating a small administrative team to ensure that the administrative requirements of the production unit are met efficiently.

Finance & Operational Administration

• Capturing and reporting operational and crop production information, including irrigation and crop applications.
• Monitoring operational activities and ensuring that weekly and monthly deadlines are met.
• Managing inventory and stock information relating to production inputs, including diesel, chemicals and fertiliser.
• Overseeing creditor-related processes.
• Capturing, processing and reporting expenditure against approved budgets.
• Maintaining records relating to infrastructure, fleet and housing repairs and maintenance requirements.

Wages & Human Resources Administration

• Managing accurate recordkeeping and reporting of employee time and attendance information.
• Supporting the onboarding of new employees, including contracts, inductions and the capturing of employee information.
• Maintaining health and safety administration and supporting compliance with relevant policies and procedures.
• Assisting with ethical, environmental and food safety compliance requirements.
• Organising and coordinating worker, health and safety, and other relevant committee meetings.
• Coordinating logistics for worker and community training, meetings and development initiatives.
• Providing administrative support during disciplinary processes.

REQUIREMENTS

• Grade 12 with a relevant tertiary qualification in Human Resources, Finance, Business Administration or a related field.
• A minimum of 3 years’ experience in a similar administrative, operational support or management role.
• Proven experience working with payroll and financial systems.
• Strong administrative, data capturing and reporting skills.
• Excellent organisational and time-management abilities, with strong attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively across different levels of the business.
• Strong computer literacy and the ability to manage information across various systems.
• Experience within the agricultural sector will be advantageous.

This position will suit a hands‑on, organised and detail‑oriented individual who is comfortable operating in a fast‑paced agricultural production environment and supporting both operational and management functions.

We thank all applicants for their interest. Please note that only shortlisted candidates will be contacted.