ADMIN SUPPORT MANAGER

CA Support; Citrusdal; On-site; ZAR 150,000 - 210,000; Full time

Job summary

CA Support is seeking an organised Administrative/Finance Assistant to support unit management and the farm team in Citrusdal. The role involves handling payroll, budgeting, reporting, and everyday administration, ensuring accurate data capture and timely information flow to Head Office.

The successful candidate will manage a small admin team, coordinate HR activities (onboarding, contracts, inductions) and assist with health and safety compliance.

Qualifications

• Grade 12 with relevant tertiary qualification in HR, Finance, Business Administration or related field.
• Minimum 3 years’ experience in a similar administrative, operational support or management role.
• Proven experience working with payroll and financial systems.
• Strong administrative, data capturing and reporting skills.
• Excellent organisational and time-management abilities, with strong attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively across different levels of the business.
• Strong computer literacy and ability to manage information across various systems.
• Experience within the agricultural sector will be advantageous.

Responsibilities

• Support the Unit Manager and farm management with timely, accurate information for decision-making.
• Act as liaison between the production unit and Head Office.
• Manage and coordinate a small administrative team to meet unit needs efficiently.
• Capture and report operational and crop production information, including irrigation and crop applications.
• Monitor weekly and monthly deadlines and report expenditure against budgets.
• Maintain records relating to infrastructure, fleet and housing repairs and maintenance.
• Oversee creditor-related processes and inventory for production inputs like diesel, chemicals and fertiliser.
• Support HR administration including timekeeping, onboarding, contracts and inductions.
• Assist with health, safety and compliance documentation and committee meetings.
• Coordinate worker training and development initiatives and assist with disciplinary processes.

Skills

Payroll management

Data entry

Reporting

Organisational skills

Communication

Interpersonal skills

Team coordination

Education

Grade 12

Tertiary qualification in HR/Finance/Business Admin

Tools

Payroll software

Job description

RESPONSIBILITIES

The successful candidate will be responsible for, amongst others:

Administrative Support & Communication

• Supporting the Unit Manager and farm management team with relevant, accurate and timely information to support effective decision-making.
• Acting as a key liaison between the production unit and Head Office.
• Managing and coordinating a small administrative team to ensure that the administrative requirements of the production unit are met efficiently.

Finance & Operational Administration

• Capturing and reporting operational and crop production information, including irrigation and crop applications.
• Monitoring operational activities and ensuring that weekly and monthly deadlines are met.
• Managing inventory and stock information relating to production inputs, including diesel, chemicals and fertiliser.
• Overseeing creditor-related processes.
• Capturing, processing and reporting expenditure against approved budgets.
• Maintaining records relating to infrastructure, fleet and housing repairs and maintenance requirements.

Wages & Human Resources Administration

• Managing accurate recordkeeping and reporting of employee time and attendance information.
• Supporting the onboarding of new employees, including contracts, inductions and the capturing of employee information.
• Maintaining health and safety administration and supporting compliance with relevant policies and procedures.
• Assisting with ethical, environmental and food safety compliance requirements.
• Organising and coordinating worker, health and safety, and other relevant committee meetings.
• Coordinating logistics for worker and community training, meetings and development initiatives.
• Providing administrative support during disciplinary processes.

REQUIREMENTS

• Grade 12 with a relevant tertiary qualification in Human Resources, Finance, Business Administration or a related field.
• A minimum of 3 years’ experience in a similar administrative, operational support or management role.
• Proven experience working with payroll and financial systems.
• Strong administrative, data capturing and reporting skills.
• Excellent organisational and time-management abilities, with strong attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively across different levels of the business.
• Strong computer literacy and the ability to manage information across various systems.
• Experience within the agricultural sector will be advantageous.

This position will suit a hands‑on, organised and detail‑oriented individual who is comfortable operating in a fast‑paced agricultural production environment and supporting both operational and management functions.