Admin Support Manager - Citrusdal

Vine Recruitment; Citrusdal; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Vine Recruitment in South Africa is seeking an experienced HR/finance administrator to support farm operations. The role combines HR administration, payroll processing and operational finance tasks within a production environment.

You will liaise with Head Office, manage a small admin team and ensure data accuracy, reporting and compliance across payroll, safety and inventory processes. This position offers on-site work at a farm in the Western Cape.

Qualifications

• Relevant tertiary qualification in HR, Finance or a related field.
• Minimum 3 years’ experience in a similar role.
• Experience with payroll and financial systems.
• Strong data capturing, processing and reporting skills.
• Excellent organisational and time-management abilities.
• Strong communication and teamwork skills.
• Agricultural experience would be an advantage.

Responsibilities

• Support the Production Unit Manager and farm managers.
• Provide relevant, timely information for decision-making.
• Liaise between Head Office and the operational production unit.
• Manage a small administration team.
• Capture and report on crop production activities, including irrigation and crop applications.
• Meet weekly/monthly operational deadlines.
• Manage inventory such as diesel, chemicals and fertilisers.
• Oversee creditors’ processes.
• Monitor expenditure against budget.
• Record and report infrastructure, fleet, housing repairs and maintenance requirements.
• Manage accurate timekeeping and attendance records.
• Handle employee onboarding, contracts and induction.
• Maintain accurate employee information on the system.
• Manage the Health & Safety system and compliance.
• Assist with ethical, environmental and food-safety audit compliance.
• Organise and attend worker and H&S committee meetings.
• Coordinate training, disciplinary processes and community development activities.

Skills

HR administration

Payroll

Financial systems

Data reporting

Time management

Communication

Teamwork

Education

Relevant tertiary qualification in HR or Finance

Tools

Payroll software

MS Excel

Job description

Key Responsibilities

• Support the Production Unit Manager and farm managers.
• Provide relevant, timely information for decision-making.
• Liaise between Head Office and the operational production unit.
• Manage a small administration team.

Finance & Operational Administration

• Capture and report on crop production activities, including irrigation and crop applications.
• Meet weekly/monthly operational deadlines.
• Manage inventory such as diesel, chemicals and fertilisers.
• Oversee creditors’ processes.
• Monitor expenditure against budget.
• Record and report infrastructure, fleet, housing repairs and maintenance requirements.

Wages & HR Administration

• Manage accurate timekeeping and attendance records.
• Handle employee onboarding, contracts and induction.
• Maintain accurate employee information on the system.
• Manage the Health & Safety system and compliance.
• Assist with ethical, environmental and food-safety audit compliance.
• Organise and attend worker and H&S committee meetings.
• Coordinate training, disciplinary processes and community development activities.

Requirements & Competencies

• Relevant tertiary qualification in HR, Finance or a related field.
• Minimum 3 years’ experience in a similar role.
• Experience with payroll and financial systems.
• Strong data capturing, processing and reporting skills.
• Excellent organisational and time-management abilities.
• Strong communication and teamwork skills.
• Agricultural experience would be an advantage.

Ideal Candidate

The strongest candidate would have a combination of HR administration + finance + payroll + operational administration, with excellent attention to detail and the ability to work independently in a production/agricultural environment.