Admin Assistant / Senior Admin Assistant

JointHire Singapore Pte Ltd; Noordwes; On-site; ZAR 521,000 - 781,000; Full time

Benefits offered by this job

Monthly allowances upon confirmation

AWS

Variable bonus

Job summary

JointHire Singapore Pte Ltd in Woodlands, Singapore is seeking an HR/Administration professional to handle daily HR administration and office duties.

The role covers onboarding/offboarding, work permit management, attendance tracking, and employee queries, with a focus on Mandarin communication. Working hours are 8:00am–5:30pm, Monday to Friday, with allowances and performance bonuses depending on company results.

Qualifications

• Diploma or certificate in HRM or Business or relevant field.
• Minimum 3 years relevant experience in administrative or HR administrative function.
• Proficient in Mandarin to communicate with Mandarin speaking workers.
• Good personality, ability to work in a team.
• Pro-active, initiative and ability to prioritize work.

Responsibilities

• Handle HR administration and general office duties.
• Oversee onboarding and offboarding per procedures.
• Manage work permit applications, renewals and cancellations.
• Monitor attendance and overtime; ensure timely processing.
• Respond to HR-related queries from employees.
• Coordinate social events.
• Assist with Purchase Order entries.
• Coordinate employee training.
• Perform ad-hoc duties as assigned by Manager.

Skills

HR administration

Mandarin language

Communication

Teamwork

Organizational skills

Education

Diploma/Certificate in HRM or Business

Tools

Microsoft Office

Job description

Company Description

Our client is a globally recognized Japanese food manufacturer specializing in premium soy sauce and related seasonings. The company serves markets across Southeast Asia and the Asia-Pacific region with a strong commitment to quality and innovation.

Job Description

• Responsible to HR administration and general office administrative duties
• Ensure that all on-boarding and off-boarding activities are managed and carried according to procedures
• In-charge of work Permit application, renewal and cancellation
• Monitoring of employee’s attendance and overtime and ensure overtime is processed on a timely basis
• Attend to incoming HR related queries from employees
• In-charge of organizing and overseeing social events
• Assist with Purchase Order entries
• Coordinate on employee’s training
• Attend to ad-hoc administrative duties as assigned by Manager

Job Requirements

• Possess a Diploma or a certificate in Human Resource Management or Business or relevant field
• Minimum 3 years relevant experience in administrative or HR administrative function
• Proficient in Mandarin to communicate with Mandarin speaking workers
• Good personality, ability to work in a team
• Pro-active, initiative and ability to prioritize work

Compensation

• Work location: Woodlands, Singapore
• Working hours: Monday to Friday 8:00am to 5:30pm
• Monthly allowances upon confirmation
• Entitled to AWS
• Variable bonus (subject to individual and company's performance)