Admin and Finance Manager Position TBD

Labourwise HR; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Labourwise HR is seeking an experienced finance and administration leader to oversee budgeting, reporting, audits, donor relationships, and project accounting for a non-profit environment. The role will ensure cash flow, regulatory compliance, and strategic financial planning.

The ideal candidate brings at least 5 years in financial management, strong Excel skills, and the ability to communicate complex financial information to stakeholders and boards.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or related field.
• Master’s degree or CPA/CMA preferred.
• At least 5 years of relevant work experience in financial management and administration.
• Excellent Excel and financial reporting skills.
• Experience presenting financial reports to boards or senior management.

Responsibilities

• Budgeting: Develop and manage organisational budgets with stakeholders.
• Financial Reporting: Ensure accurate monthly, quarterly and annual reports.
• Audit Preparation: Lead audit processes and ensure regulatory compliance.
• Donor Reporting: Manage templates for diverse funders, incl. larger donors.
• Project Accounting: Oversee funds from each funder, ensure proper accounting and non-profit standards.
• Cash Flow Management: Monitor and manage cash flow for financial stability.
• Financial Planning: Contribute to strategic financial planning for growth.

Skills

Financial analysis

Advanced Excel

Budgeting

Communication skills

Regulatory compliance

Problem solving

Non-profit knowledge

Travel readiness

Education

Bachelor's degree in finance/accounting/business administration

Master's degree or CPA/CMA preferred

Tools

Accounting software

ERP systems

Job description

Responsibilities

• Budgeting: Develop and manage organisational budgets in collaboration with relevant stakeholders.
• Financial Reporting: Ensure accurate and timely financial reporting, including monthly, quarterly, and annual reports.
• Audit Preparation: Prepare for and lead the organisation through audit processes, ensuring compliance with financial regulations.
• Donor Reporting: Handle diverse reporting templates for various funders, especially managing technical templates for larger donors.
• Project Accounting: Oversee funds allocated by each funder, ensuring proper accounting practices and adherence to NPO standards.
• Cash Flow Management: Monitor and manage cash flow to ensure the organisation's financial stability.
• Financial Planning: Contribute to strategic financial planning to support the organisation's growth and sustainability.

Administrative Management

• Office Operations: Oversee day-to-day administrative operations to ensure a smooth working environment.
• Team Coordination: Collaborate with different departments to align administrative functions with organisational goals.
• Policy Implementation: Implement and enforce organisational policies and procedures.
• Record Keeping: Maintain accurate and organised records of financial transactions and administrative processes.
• Vendor Management: Manage relationships with vendors, negotiating contracts, and ensuring cost-effectiveness.
• Compliance: Ensure compliance with regulatory requirements related to administration and finance.

Event Management

• Conference Logistics: Coordinate logistics for conferences, including social media management, live feeds, and other related activities.
• Delegate Management: Oversee the registration and management of delegates for conferences or events.

Communication

• Stakeholder Communication: Communicate financial information effectively to internal and external stakeholders.
• Board Interaction: Interact with the board, providing timely financial updates and addressing any concerns.

Desired Experience & Qualification

• Education: Bachelor’s degree in finance, Accounting, Business Administration, or a related field. A master’s degree or relevant professional certification (e.g., CPA, CMA) may be preferred.
• Experience: Proven experience in financial management and administration, with at least 5 years of relevant work experience.
• Financial Skills: Advance skills in Excel. Strong understanding of financial reporting, budgeting, and project accounting.
• Communication Skills: Excellent verbal and written communication skills. Ability to communicate financial information to non-financial stakeholders. Experience in presenting financial reports to boards or senior management.
• Compliance and Regulation: Knowledge of financial regulations and compliance standards applicable to non-profit organisations.
• Analytical and Problem-Solving Skills: Strong analytical and problem-solving capabilities. Ability to make sound financial decisions and recommendations.
• Industry Knowledge: Understanding of the non-profit sector and its unique financial and administrative challenges. Familiarity with the specific industry the organization operates in.
• Adaptability: Ability to adapt to a fast-paced and dynamic environment.
• Additional Requirements:
  • Valid driver’s license.
  • Office-based role.
  • Willing to travel.
• Availability: Immediate availability to start.