Finance Manager

Goodbye Malaria; Gauteng; Vor Ort; ZAR 900.000 - 1.600.000; Vollzeit

Zusammenfassung

Goodbye Malaria seeks a Finance Manager to oversee day-to-day financial management, reporting and controls across its programmes. You will work with the CFO to ensure systems, processes and donor compliance are robust, while leading budgeting, payroll, procurement, stock, and sub-recipient monitoring.

You will guide the finance team, support strategic financial decision-making and ensure adherence to organisational policies and donor requirements.

Qualifikationen

• Bachelor’s degree in Accounting, Finance or related field.
• Professional accounting qualification (CA(SA), CIMA, ACCA or equivalent) is highly advantageous.
• Minimum five years’ relevant finance experience, with leadership exposure.
• Experience in donor-funded or NGO environments is advantageous.
• Strong knowledge of VAT, PAYE and tax compliance.

Aufgaben

• Oversee day-to-day financial management, controls and reporting.
• Coordinate budgets, forecasting and grant/donor reporting.
• Lead audit coordination and ensure timely audit responses.
• Manage payroll, procurement, stock and asset controls.
• Provide guidance to finance staff and partner organisations.

Kenntnisse

Financial reporting

Budgeting

Cash flow management

Donor reporting

Leadership

Risk management

Ausbildung

Bachelor’s degree in Finance/Accounting

Professional accounting qualification (CA(SA)/CIMA/ACCA)

Tools

Xero

Sage

Jobbeschreibung

The Finance Manager is responsible for overseeing the organisation’s day-to-day financial management, financial controls, compliance, reporting and finance operations.

Working closely with the Chief Financial Officer, the Finance Manager will ensure that financial systems, processes and controls are effectively implemented and consistently applied across the organisation and its programmes. The role includes responsibility for financial reporting, budgeting, audit coordination, tax compliance, procurement oversight, stock and asset management, payroll administration, and the financial monitoring of Sub-Recipients and Service Providers.

The Finance Manager will also provide leadership and guidance to the finance team, support effective financial decision-making, and ensure compliance with organisational policies, statutory requirements and donor funding obligations.

Financial Management & Reporting

• Develop, review and support the implementation of financial policies, procedures and the Delegation of Authority.
• Ensure compliance with organisational financial policies, procedures, statutory requirements and donor regulations.
• Oversee the financial administration of programmes and ensure expenditure is incurred and recorded in accordance with approved budgets and applicable requirements.
• Review and approve general ledger transactions prior to or following capture, in line with internal controls and delegated authority.
• Conduct monthly reviews of general ledger transactions, balance sheet accounts and the overall trial balance.
• Develop annual organisational and programme budgets, as well as project-specific budgets as required.
• Monitor financial performance against approved budgets and identify material variances, risks and corrective actions.
• Prepare and/or review monthly, quarterly and annual financial reports, including reports required for grant and donor reporting.
• Prepare draft Annual Financial Statements for all relevant entities for audit purposes.
• Ensure the timely preparation and submission of management accounts and bank reconciliations.
• Oversee petty cash processes and ensure appropriate controls are maintained.
• Capture and/or authorise banking transactions in accordance with approved banking mandates and segregation of duties.
• Provide financial guidance and support to internal teams as required.
• Review expenditure incurred by Sub-Recipients and Service Providers to ensure compliance with grant agreements, approved budgets and donor requirements.
• Review monthly budget-versus-expenditure reconciliations for Sub-Recipients and Service Providers.
• Identify financial discrepancies, compliance issues and areas of financial risk, and ensure appropriate corrective action is taken.
• Support the strengthening of financial management capacity among relevant partners and programme teams.
• Provide regular financial training and guidance to finance staff and other relevant stakeholders.

Role Purpose

The Finance Manager is responsible for overseeing the organisation’s day-to-day financial management, financial controls, compliance, reporting and finance operations.

Working closely with the Chief Financial Officer, the Finance Manager will ensure that financial systems, processes and controls are effectively implemented and consistently applied across the organisation and its programmes. The role includes responsibility for financial reporting, budgeting, audit coordination, tax compliance, procurement oversight, stock and asset management, payroll administration, and the financial monitoring of Sub-Recipients and Service Providers.

The Finance Manager will also provide leadership and guidance to the finance team, support effective financial decision-making, and ensure compliance with organisational policies, statutory requirements and donor funding obligations.

Financial Management & Reporting

• Develop, review and support the implementation of financial policies, procedures and the Delegation of Authority.
• Ensure compliance with organisational financial policies, procedures, statutory requirements and donor regulations.
• Oversee the financial administration of programmes and ensure expenditure is incurred and recorded in accordance with approved budgets and applicable requirements.
• Review and approve general ledger transactions prior to or following capture, in line with internal controls and delegated authority.
• Conduct monthly reviews of general ledger transactions, balance sheet accounts and the overall trial balance.
• Develop annual organisational and programme budgets, as well as project-specific budgets as required.
• Monitor financial performance against approved budgets and identify material variances, risks and corrective actions.
• Prepare and/or review monthly, quarterly and annual financial reports, including reports required for grant and donor reporting.
• Prepare draft Annual Financial Statements for all relevant entities for audit purposes.
• Ensure the timely preparation and submission of management accounts and bank reconciliations.
• Oversee petty cash processes and ensure appropriate controls are maintained.
• Capture and/or authorise banking transactions in accordance with approved banking mandates and segregation of duties.
• Provide financial guidance and support to internal teams as required.

Grant, Sub-Recipient & Service Provider Financial Oversight

• Review expenditure incurred by Sub-Recipients and Service Providers to ensure compliance with grant agreements, approved budgets and donor requirements.
• Review monthly budget-versus-expenditure reconciliations for Sub-Recipients and Service Providers.
• Identify financial discrepancies, compliance issues and areas of financial risk, and ensure appropriate corrective action is taken.
• Support the strengthening of financial management capacity among relevant partners and programme teams.
• Provide regular financial training and guidance to finance staff and other relevant stakeholders.

Audit & Compliance

• Lead and coordinate the external audit process, including preparation of audit schedules, supporting documentation and responses to audit queries.
• Ensure audit requirements and deadlines are effectively managed.
• Monitor the implementation of audit recommendations and agreed corrective actions.
• Maintain appropriate supporting documentation and audit trails across financial transactions and processes.

Tax Compliance

• Prepare and/or review monthly VAT reconciliations between VAT201 submissions and the VAT general ledger.
• Ensure the accurate and timely submission of VAT and PAYE returns.
• Prepare tax calculations and supporting schedules for submission in accordance with SARS deadlines.
• Ensure ongoing compliance with applicable tax legislation and statutory requirements.

Procurement

• Review organisational and programme procurement plans.
• Provide guidance on procurement processes in accordance with approved procurement policies and Standard Operating Procedures.
• Review and update procurement policies, procedures and plans as required.
• Review procurement documentation, including Requests for Proposals and related procurement documentation.
• Review audit Terms of Reference and other procurement-related scopes where required.
• Ensure procurement activities are conducted transparently, consistently and in accordance with approved policies and donor requirements.
• Review procurement documentation to confirm appropriate three-way matching between purchase documentation, supplier invoices and delivery notes.
• Ensure all required approvals and supporting documentation are in place prior to payment.

Stock Management

• Review monthly stock movement and stock balance reconciliations.
• Review stock reports and investigate material discrepancies or unusual movements.
• Ensure appropriate financial controls are maintained over stock management processes.

Asset Management

• Review monthly and/or quarterly asset verification and asset count reports.
• Ensure the Fixed Asset Register is accurately maintained and updated on a monthly basis.
• Ensure depreciation is correctly calculated and posted to the general ledger.
• Regularly review insurance requirements relating to organisational assets and operations.
• Liaise with insurance providers and relevant internal stakeholders as required.

Payroll

• Oversee and/or process payroll through the approved payroll system.
• Review payroll information, reconciliations and supporting documentation.
• Review employee leave balances and identify discrepancies requiring correction.
• Prepare and complete EMP501 reconciliations.
• Ensure payroll-related statutory requirements are met accurately and timeously.

Financial Documentation & Data Management

• Ensure financial records and supporting documentation are appropriately maintained, filed and stored in accordance with organisational requirements.
• Maintain accurate electronic and hard-copy financial records, where applicable.
• Ensure appropriate controls are implemented to safeguard confidential and sensitive financial information.
• Promote effective document management, version control and financial data integrity.

Team Leadership & Development

• Provide day-to-day management, guidance and oversight to the finance team.
• Ensure appropriate allocation of responsibilities and effective segregation of duties.
• Monitor performance, quality and timeliness of finance deliverables.
• Conduct regular training and capacity building for relevant finance staff.
• Promote a culture of accountability, accuracy, continuous improvement and strong financial governance.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance or a related field.
• A professional accounting qualification such asCA(SA), CIMA, ACCA, CPA or equivalentis highly advantageous.
• Minimum offive years’ relevant finance experience, including experience at a management or supervisory level.
• Experience within adonor-funded, grant-funded, NGO or development environmentis highly advantageous.
• Demonstrated experience in budgeting, forecasting, management reporting and preparation of Annual Financial Statements.
• Strong experience in financial controls, reconciliations and general ledger management.
• Practical knowledge of tax compliance, including VAT, PAYE and relevant SARS requirements.
• Experience using cloud-based accounting systems such asXero, Sage or similar platforms.
• Payroll processing and payroll compliance experience would be advantageous.
• Advanced proficiency in Microsoft Office, with particularly strongExcel skills.

Skills & Attributes

• Exceptional attention to detail and commitment to financial accuracy.
• Strong analytical, numerical and critical-thinking skills.
• Sound understanding of financial controls, governance and risk management.
• Strong leadership and people-management capability.
• High level of initiative and ability to work independently.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong planning, prioritisation and organisational skills.
• Ability to identify and distinguish between urgent and strategically important priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal and stakeholder-management skills.
• High levels of integrity, discretion and professionalism.
• Solutions-oriented, pragmatic and committed to continuous improvement.

The Finance Manager may also be required to perform other reasonable duties within the scope of the role as assigned by the Chief Financial Officer.