Accounts Payable Specialist: Invoices & Reconciliations

Mayfair Gearbox; Germiston; On-site; ZAR 180,000 - 270,000; Full time

Job summary

Mayfair Gearbox in Germiston is seeking an organised accounts payable clerk to manage supplier invoices, credit notes, and three-way matching with purchase orders and delivery notes. You will reconcile monthly creditor statements, maintain supplier records, monitor aging, assist with month-end processes and audits, and support internal departments while ensuring VAT compliance.

The role emphasizes accurate filing and remittance advices, EFT payments, and adherence to internal controls within a

Responsibilities

• Capture and process supplier invoices and credit notes accurately on the accounting system.
• Match invoices to purchase orders and delivery notes (three-way matching).
• Reconcile supplier statements to the creditors ledger on a monthly basis.
• Resolve queries and discrepancies with suppliers and internal departments.
• Prepare payment batches/runs for approval, in line with agreed payment terms.
• Process EFT payments and ensure remittance advices are sent to suppliers.
• Maintain accurate and up-to-date supplier records (banking details, contact info, tax documentation).
• Ensure proper filing and record-keeping of invoices and supporting documents.
• Assist with month-end and year-end creditors reconciliations and reporting.
• Monitor the creditors age analysis and follow up on overdue or disputed accounts.
• Liaise with suppliers regarding account queries, statements, and outstanding balances.
• Ensure compliance with company policies, VAT regulations, and internal controls.
• Assist with audits by providing requested documentation.

Job description

Mayfair Gearbox in Germiston is seeking an organised accounts payable clerk to manage supplier invoices, credit notes, and three-way matching with purchase orders and delivery notes. You will reconcile monthly creditor statements, maintain supplier records, monitor aging, assist with month-end processes and audits, and support internal departments while ensuring VAT compliance.

The role emphasizes accurate filing and remittance advices, EFT payments, and adherence to internal controls within a