Accounts Payable Assistant

Potentiam Ltd; Cape Town; Hybrid; ZAR 230,000 - 320,000; Full time

Job summary

Potentiam Ltd in Cape Town is seeking an Accounts Payable Assistant to join our hybrid team. You will process supplier invoices and staff expenses, ensuring accuracy and timely payments while supporting month-end processes.

We require at least 2 years in accounts payable, strong Excel skills, and a high level of accuracy and organization. The role offers hybrid work in Cape Town CBD and growth opportunities within a global fintech/outsourcing environment.

Qualifications

• 2 years experience in accounts payable or finance administration.
• Strong understanding of invoice lifecycle and financial controls.
• Proficient in Microsoft Excel and accounting software.

Responsibilities

• Review and process invoices accurately and in a timely manner.
• Match invoices to purchase orders and resolve discrepancies.
• Ensure proper coding and approval of all invoices.
• Maintain and update accounts payable records and reports.
• Process supplier payments and employee expenses; assist with month-end close.
• Support internal/external audits with required documentation.

Skills

Accounts payable

Invoice processing

Attention to detail

Communication skills

Independent worker

Tools

Microsoft Excel

Accounting software

ERP system

Job description

Potentiam is a fast-growing global offshore solutions provider connecting top talent with leading UK and European businesses. With offices across South Africa, Romania, India, and Brazil, we offer international exposure, real career progression, and the opportunity to work with high-performing global teams.

We combine global opportunity with local support - giving you the chance to grow, make an impact, and build a long-term career in a business that’s scaling fast.

Global clients. Clear progression. Real opportunity.

Purpose of Role

The Accounts Payable Assistant supports the Finance function by ensuring timely and accurate processing of supplier invoices, staff expenses, and payment transactions. Reporting to the Financial Controller, this role helps maintain financial controls, accurate ledger records, and smooth payment cycles.

It involves liaising with internal teams and suppliers to resolve queries, assist with reconciliations, and support month-end processes. Strong attention to detail, organisation, and adherence to financial procedures are essential.

Duties & Responsibilities

• Review and process invoices accurately and in a timely manner.
• Match invoices to purchase orders and resolve discrepancies.
• Ensure proper coding and approval of all invoices.

Record Keeping:

• Maintain and update accounts payable records.
• Organise and store financial documents for audit and compliance purposes.
• Prepare monthly, quarterly, and annual accounts payable reports.

Transaction Processing:

• Process supplier payments and employee expenses.
• Reconcile supplier statements and resolve any issues.
• Assist with month-end closing activities related to accounts payable.

Payments:

• Schedule and prepare payments in accordance with company policies.
• Handle urgent payment requests and ensure compliance with payment terms.
• Monitor payment runs and resolves payment issues promptly.

Compliance:

• Ensure all transactions comply with internal financial policies and external regulatory requirements.
• Support internal and external audits by providing necessary documentation and information.
• Stay updated with changes in financial regulations affecting accounts payable.

System Knowledge:

• Use accounts payable software to manage financial data efficiently.
• Provide training and support to other team members on system usage.
• Troubleshoot system issues and liaise with IT support when necessary.

Skills & Abilities

• 2 years previous experience in an accounts payable or finance administration role.
• Solid understanding of accounts payable processes, invoice lifecycle, and financial controls.
• Proficient in accounting software and Microsoft Excel (e.g. using formulas, lookups, data sorting).
• High level of accuracy and attention to detail when processing financial data.
• Strong organisational skills with the ability to manage workloads and meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Able to work independently while contributing effectively to a wider finance team.

Key Behaviours:

• Accuracy & Attention to Detail – Maintains a high standard of precision when processing invoices and financial data.
• Organisation & Time Management – Prioritises tasks effectively to meet payment deadlines and manage workload efficiently.
• Integrity – Handles sensitive financial information with discretion, confidentiality, and professionalism.
• Problem Solving – Identifies and resolves invoice discrepancies or payment issues proactively.
• Collaboration – Works closely with colleagues across Finance and other departments to ensure accurate and timely processing.
• Customer Focus – Responds promptly and professionally to supplier and internal queries.
• Accountability – Takes ownership of tasks and follows through to ensure completion without the need for close supervision.

Location and Hours

Cape Town CBD, Hybrid - 08:30-17:30 SAST

Data Privacy Notice

The personal information you provide during the application and recruitment process will be used solely for recruitment purposes, in accordance with our data protection policies.

For any questions regarding data processing related to HR activities, please contact Chantal Endemann at [e-mail].

All data shared with third parties complies with applicable confidentiality and retention requirements.