Accounts Payable Administrator (Maternity Cover- Fixed Term Contract)

Ghirardelli Chocolate Company; Cape Town; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Ghirardelli Chocolate Company in Cape Town is seeking an accounts payable professional to manage invoice processing, payments, and vendor reconciliations within a fast-paced international FMCG environment.

The role requires attention to detail, proficiency in MS Office, and SAP experience. You will handle vendor onboarding, expense claims, and month-end reporting, contributing to accurate financial records and timely cash flow management.

Qualifications

• Minimum of 2 years accounts payable or general accounting experience.
• Proficiency in English and MS Office.
• Diploma or certificate in accounts payable or finance advantageous.
• Prior experience in SAP is advantageous.

Responsibilities

• Vet invoices received for payment and process payments to creditors accurately and timely.
• Manage shared accounts payable mailboxes and approval workflows in VIM.
• Post NPO/PO invoices and 3rd party AP invoices as needed.
• Prepare and administer regular payment runs and reconcile payments.
• Prepare monthly vendor age analysis and reconcile with vendor statements.
• Review and process expense claims and company credit card expenses.
• Provide supporting documentation and GL downloads for audits.
• Update vendor master data and file vendor application forms.

Skills

Interpersonal communication

Proactive attitude

Organized and methodical

Prioritization

MS Office proficiency

English proficiency

Education

Grade 12 / Standard 10

Diploma / Certificate in Accounts Payable or Finance

Tools

SAP

INFORMATICA

Job description

Position Purpose

Responsible for vetting, processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage all shared accounts payable mailboxes
• Manage approval workflow in VIM - Vendor Invoice Management
• Post NPO and PO invoices as needed
• Process 3rd party account payable invoices
• Prepare and administrate regular payment runs (SAP to CITIdirect and RMB )
• Post & reconcile all payments processed (SAP to CITIdirect and RMB )
• Prepare monthly vendor age analysis
• Prepare & reconcile the vendors' aging to vendor statements as required
• Prepare, Reconcile and Business Expense Claims & Company Credit Card Expenses
• Verify discrepancies on vendor, Business Expense Claims & Credit Card reconciliations and resolve reconciling items
• Assist the Corporate Finance team with any ad-hoc tasks that may arise
• Provide supporting documentation and GL downloads for auditing purposes
• Review new vendor & employee SAP take-on forms with correct authorization sign- offs
• Create new vendor accounts on INFORMATICA and file vendor application forms and supporting documentation
• Amend master data on INFORMATICA and file vendor supporting documentation

Knowledge, Skills & Experience

• Excellent interpersonal and communication skills
• Proactive attitude
• Methodical and structured approach to tasks
• Able to set priorities and clear targets
• Able to grow with the level of responsibilities and with the size and structure of the business
• Minimum of 2 years accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous