Accounts Assistant

Helderberg Personnel Cc; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Helderberg Personnel Cc is seeking a detail‑oriented accounts support professional to perform day‑to‑day accounting tasks, including invoicing, reconciliations and administrative duties within the Finance team.

You will review customer and supplier invoices, assist with budgeting, and help maintain strong financial controls. The role requires accuracy, teamwork and the ability to meet tight deadlines.

Qualifications

• Relevant experience in an accounts, bookkeeping or finance support role.
• Sound understanding of creditors, debtors and account reconciliations.
• Strong attention to detail with a methodical and accurate approach.
• Good organisational and communication skills.
• The ability to work independently as well as part of a team.
• The ability to work under pressure and meet deadlines.
• A professional and respectful manner when dealing with colleagues, suppliers and guests.
• A proactive approach with the ability to take ownership of responsibilities.
• An energetic, positive and service-oriented approach.

Responsibilities

• Process customer invoices and review orders for accuracy.
• Reconcile customer accounts and review credit applications when required.
• Process supplier invoices with proper authorisation and timely entry.
• Update budget trackers and cost allocations as invoices are received.
• Prepare weekly payment files and assist with cash-up processes.
• Support financial controls and ensure accurate recording of transactions.
• Assist with month-end tasks, stock verification and audit preparation.
• Provide general finance and administrative support and guidance to junior staff.

Skills

Attention to detail

Organisational skills

Communication skills

Team player

Work under pressure

Education

Accounting/bookkeeping qualification

Tools

Excel

Job description

PURPOSE OF THE ROLE

To provide day-to-day accounting and administrative support to the Finance team, ensuring that financial transactions, invoices, reconciliations and supporting documentation are processed accurately and timeously.

KEY RESPONSIBILITIES

Debtors / Customers

Reviewing orders received and processing customer invoices Reconciling customer accounts where required Reviewing credit applications and submitting these to the Accountant for further processing

Creditors / Suppliers

Reviewing supplier invoices for completeness and accuracy Obtaining the necessary approval from relevant Heads of Department Processing approved supplier invoices accurately and timeously Ensuring all invoices have the required authorisation before processing Reconciling supplier accounts Conducting bi-weekly reviews of supplier ageing

Budgets & Cost Control

Tracking departmental expenditure Ensuring invoices are accurately allocated to the relevant budget trackers Monitoring relevant inventory input costs Updating costing sheets as invoices and supporting information are received

Banking & Cash-Ups

Preparing weekly payment files Distributing proof of payments to relevant Heads of Department Preparing monthly payment files for review by the Accountant Reconciling weekly cash-ups Investigating and following up on cash-up variances

Financial Controls & Reporting

Assisting with maintaining effective financial controls and procedures Ensuring all financial information is captured accurately and timeously Ensuring assets are correctly allocated and asset records are kept up to date

Audit & Stock Control

Assisting with financial year-end audit preparation and supporting documentation Assisting with monthly stock verification as required

General Administration

Maintaining accurate and organised financial filing Providing support and guidance to junior staff members where required Assisting with general finance and administrative tasks as required

Criteria

Relevant experience in an accounts, bookkeeping or finance support roleA relevant accounting/bookkeeping qualification will be advantageous. A sound understanding of creditors, debtors and account reconciliations Good working knowledge of spreadsheets and financial information Strong attention to detail with a methodical and accurate approach Good organisational and communication skills The ability to work independently as well as part of a team The ability to work under pressure and meet deadlines A professional and respectful manner when dealing with colleagues, suppliers and guests A proactive approach with the ability to take ownership of responsibilities An energetic, positive and service-oriented approach