Accounts Assistant

University of Fort Hare; Stellenbosch; On-site; ZAR 134,000 - 201,000; Full time

Job summary

University of Fort Hare in Stellenbosch is seeking an Accounts Assistant to join the Finance team within a professional hospitality and wine environment. The role involves day-to-day accounting, invoicing, reconciliations and documentation processing.

Candidates should have solid accounts or bookkeeping experience and a detail-oriented, organised approach. The position offers market-related pay with monthly basics plus commission, along with group benefits.

Qualifications

• Relevant experience in an accounts, bookkeeping or finance support role
• A sound understanding of creditors, debtors and account reconciliations
• Good working knowledge of spreadsheets and financial information
• Strong attention to detail with a methodical and accurate approach
• Good organisational and communication skills
• The ability to work independently as well as part of a team
• The ability to work under pressure and meet deadlines
• A professional and respectful manner when dealing with colleagues, suppliers and guests
• A proactive approach with the ability to take ownership of responsibilities
• An energetic, positive and service-oriented approach

Responsibilities

• Reviewing orders received and processing customer invoices
• Reconciling customer accounts where required
• Reviewing credit applications and submitting these to the Accountant for further processing
• Reviewing supplier invoices for completeness and accuracy
• Obtaining the necessary approval from relevant Heads of Department
• Processing approved supplier invoices accurately and timeously
• Ensuring all invoices have the required authorisation before processing
• Reconciling supplier accounts
• Conducting bi-weekly reviews of supplier ageing
• Tracking departmental expenditure
• Ensuring invoices are accurately allocated to the relevant budget trackers
• Monitoring relevant inventory input costs
• Updating costing sheets as invoices and supporting information are received
• Preparing weekly payment files
• Distributing proof of payments to relevant Heads of Department
• Preparing monthly payment files for review by the Accountant
• Reconciling weekly cash-ups
• Investigating and following up on cash-up variances
• Assisting with maintaining effective financial controls and procedures
• Ensuring all financial information is captured accurately and timeously
• Ensuring assets are correctly allocated and asset records are kept up to date
• Assisting with financial year-end audit preparation and supporting documentation
• Assisting with monthly stock verification as required
• Maintaining accurate and organised financial filing
• Providing support and guidance to junior staff members where required
• Assisting with general finance and administrative tasks as required
• Relevant experience in an accounts, bookkeeping or finance support role

Skills

Attention to detail

Organisational skills

Communication skills

Independence

Deadline driven

Customer service

Teamwork

Problem solving

Education

Accounting/bookkeeping qualification (advantageous)

Tools

Spreadsheets (Excel)

Job description

Market related Monthly Basic Plus Commission (Company RA | Group Benefit)

ACCOUNTS ASSISTANT

Stellenbosch | Winelands

An esteemed wine estate in the Cape Winelands is seeking to appoint a detail-oriented and organised Accounts Assistant to join their Finance team.

This is an excellent opportunity for someone with solid accounts or bookkeeping experience who enjoys a varied role and would like to become part of a professional hospitality and wine environment.

PURPOSE OF THE ROLE

To provide day-to-day accounting and administrative support to the Finance team, ensuring that financial transactions, invoices, reconciliations and supporting documentation are processed accurately and timeously.

KEY RESPONSIBILITIES

Debtors / Customers

• Reviewing orders received and processing customer invoices
• Reconciling customer accounts where required
• Reviewing credit applications and submitting these to the Accountant for further processing

Creditors / Suppliers

• Reviewing supplier invoices for completeness and accuracy
• Obtaining the necessary approval from relevant Heads of Department
• Processing approved supplier invoices accurately and timeously
• Ensuring all invoices have the required authorisation before processing
• Reconciling supplier accounts
• Conducting bi-weekly reviews of supplier ageing

Budgets & Cost Control

• Tracking departmental expenditure
• Ensuring invoices are accurately allocated to the relevant budget trackers
• Monitoring relevant inventory input costs
• Updating costing sheets as invoices and supporting information are received

Banking & Cash-Ups

• Preparing weekly payment files
• Distributing proof of payments to relevant Heads of Department
• Preparing monthly payment files for review by the Accountant
• Reconciling weekly cash-ups
• Investigating and following up on cash-up variances

Financial Controls & Reporting

• Assisting with maintaining effective financial controls and procedures
• Ensuring all financial information is captured accurately and timeously
• Ensuring assets are correctly allocated and asset records are kept up to date

Audit & Stock Control

• Assisting with financial year-end audit preparation and supporting documentation
• Assisting with monthly stock verification as required

General Administration

• Maintaining accurate and organised financial filing
• Providing support and guidance to junior staff members where required
• Assisting with general finance and administrative tasks as required

Criteria

Relevant experience in an accounts, bookkeeping or finance support role

• A relevant accounting/bookkeeping qualification will be advantageous.
• A sound understanding of creditors, debtors and account reconciliations
• Good working knowledge of spreadsheets and financial information
• Strong attention to detail with a methodical and accurate approach
• Good organisational and communication skills
• The ability to work independently as well as part of a team
• The ability to work under pressure and meet deadlines
• A professional and respectful manner when dealing with colleagues, suppliers and guests
• A proactive approach with the ability to take ownership of responsibilities
• An energetic, positive and service-oriented approach