Secretary Chemistry Science

Nelson Mandela University; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Nelson Mandela University’s Department of Chemistry seeks an organised and proactive secretary to support the South Campus team. The role involves high‑level administrative tasks, minute taking, document management and assisting the Head of Department, academics, lab staff and postgraduate students.

Applicants should have Grade 12, at least 3 years of relevant experience, and familiarity with ITS and MS Office; additional university experience is an advantage.

Qualifications

• Grade 12 or equivalent (e.g. technical qualification). A relevant post-school qualification will be advantageous.
• A minimum of 3 years of relevant working experience.
• Previous administrative experience within a university environment will be an added advantage.

Responsibilities

• Provide Secretarial support and high level administrative support.
• Manages the office of the Head of Department.
• Document and Information Management.
• Financial Administration and assisting with budget monitoring.
• Handle queries from internal and external stakeholders.
• Arranging departmental functions and meetings.
• Assist with academic administration.

Skills

Administration

Organisational skills

Minutes taking

MS Office

ITS system familiarity

Financial functions

Interpersonal skills

Time management

Confidentiality

Education

Grade 12 or equivalent

Post-school qualification (advantageous)

Tools

MS Office

ITS system

Job description

CORE PURPOSE OF JOB

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

The Department of Chemistry at Nelson Mandela University (NMU) prides itself with a long history of excellence in Learning & Teaching, Research in various fields of chemistry (i.e. Organic, In-organic & Physical etc.) and active involvement in activities and initiatives targeted at the broader community. Its functions stretch across three campuses, namely South Campus, North Campus and InnoVenton. The person appointed to this position will be expected to provide secretarial support mainly in the department’s South Campus section. In addition, the person appointed will be expected to provide full administrative support to the Head of Department, academics, laboratory technicians and assistants as well as postgraduate students in the Chemistry Department.

KEY PERFORMANCE AREAS

• Provide Secretarial support and high level administrative support.
• Manages the office of the Head of Department.
• Document and Information Management.
• Financial Administration and assisting with budget monitoring.
• Handle queries from internal and external stakeholders.
• Arranging departmental functions and meetings.
• Assist with academic administration.

CORE COMPETENCIES

• Excellent administration skills.
• .Strong organisational skills.
• Ability to take minutes in a meeting.
• Strong computer skills (e.g. ITS and MS Office)
• Familiarity with the university’s ITS system.
• Ability to use financial functions accurately.
• Very good interpersonal and communication skills.
• Good time management skills
• Ability to maintain confidentiality

REQUIREMENTS

• Grade 12 or equivalent (e.g. technical qualification). A relevant post-school qualification will be advantageous.
• A minimum of 3 years of relevant working experience.
• Previous administrative experience within a university environment will be an added advantage.