Asistente administrativo I

PAHO; Caracas; On-site; VES 8,912,000 - 11,883,000; Full time

Job summary

PAHO/WHO Venezuela seeks an administrative associate to support the Health Promotion, Life Course and Determinants unit with high-quality administrative, operational, and logistical tasks.

The role requires four years of admin experience and a high school diploma, with desirable training in admin and some English proficiency. Fluency in Spanish is required; English working knowledge is desirable.

Qualifications

• Essential: Certificate of completion of high school.
• Desirable: Training in administration or other areas related to administration and operational support.
• Four years of administrative work experience.
• Experience in international organizations, UN Agencies or NGOs is desirable.

Responsibilities

• Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.
• Coordinate budgeting, finance, procurement and travel administrative processes.
• Generate PMIS reports and assist with project monitoring, budget tracking and expenditures.
• Plan and arrange meetings, workshops, and field missions.
• Support procurement activities including quotations, invoices, approvals and payments.

Skills

Administrative skills

Organizational skills

Word processing

Office software

Correspondence & reports

Project coordination

Verbal communication

ERP familiarity

Team collaboration

Education

High school diploma

Administrative training

Tools

ERP systems

Job description

Organizational context: The Pan American Health Organization (PAHO) serves as the Regional Office for the Americas of the World Health Organization (WHO).

Job purpose: Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit in Venezuela, contributing to the effective delivery of technical cooperation through high-quality administrative, operational, and logistical support.

Responsibilities

• Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.
• Support programmatic and budgetary implementation through coordination of administrative processes related to budgeting, finance, procurement, and travel.
• Generate reports from PMIS and assist with project monitoring, budget tracking, expenditures, and administrative follow-up actions.
• Coordinate the planning and logistical arrangements for meetings, workshops, training sessions, technical consultations, working groups, and field missions.
• Support procurement activities, including quotations, invoices, approvals, payments, and follow-up on the delivery of goods and services.
• Prepare correspondence and meeting documentation, maintain filing systems, and support coordination with partners, consultants, and stakeholders.

Education

Essential: Certificate of completion of high school.

Desirable: Training in administration or other areas related to administration and operational support.

Work experience

Essential: Four years of administrative work experience.

Desirable: Experience performing administrative work in international organizations, UN Agencies and NGOs.

Skills

Strong administrative and organizational skills. Proficiency in word processing and standard office software applications. Ability to prepare routine and non-routine correspondence and reports. Ability to plan, organize, coordinate, and monitor administrative processes and activities. Strong analytical skills to research, organize, and present information. Ability to coordinate multiple projects and administrative activities simultaneously. Effective written and verbal communication skills. Ability to work collaboratively in a team environment. Ability to manage competing priorities and deliver quality results within deadlines. Commitment to integrity, accountability, continuous learning, and respect for diversity. Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP).

Required languages

Fluency in Spanish.

Desired languages

Working knowledge of English.