Administrative Assistant I - Health Programs

Pan American Health Organization Inc; Caracas; On-site; VES 13,847,000 - 16,585,000; Full time

Job summary

PAHO in Caracas, Venezuela seeks an Administrative Assistant I to support health promotion initiatives. The role provides administrative, operational and logistical support to ensure effective delivery of technical cooperation.

The incumbent will perform budgetary coordination, procurement support, and reporting while maintaining filing and correspondence. This is a full-time, 11-month assignment based in Venezuela, non-post staff position under PAHO/WHO.

Qualifications

• Essential: Certificate of completion of high school.
• Desirable: Training in administration or related fields.
• Essential: Four years of administrative work experience.
• Desirable: Experience in international organizations, UN Agencies or NGOs.
• Fluency in Spanish; working knowledge of English.

Responsibilities

• Provide administrative support for the Health Promotion, Life Course and Determinants unit work program.
• Coordinate budgeting, finance, procurement, and travel administrative processes.
• Generate PMIS reports and assist with budget tracking and follow-up actions.
• Plan and coordinate meetings, workshops, training sessions, working groups, and field missions.
• Support procurement activities: quotations, invoices, payments, and deliveries.

Skills

Administrative skills

Organizational skills

Communication skills

Team collaboration

Attention to detail

Education

High school diploma

Administration-related training

Tools

ERP

Excel

PowerPoint

SharePoint

Visio

MS Project

Job description

PAHO in Caracas, Venezuela seeks an Administrative Assistant I to support health promotion initiatives. The role provides administrative, operational and logistical support to ensure effective delivery of technical cooperation.

The incumbent will perform budgetary coordination, procurement support, and reporting while maintaining filing and correspondence. This is a full-time, 11-month assignment based in Venezuela, non-post staff position under PAHO/WHO.