Asistente administrativo I

Pan American Health Organization Inc; Caracas; On-site; VES 13,847,000 - 16,585,000; Full time

Job summary

PAHO in Caracas, Venezuela seeks an Administrative Assistant I to support health promotion initiatives. The role provides administrative, operational and logistical support to ensure effective delivery of technical cooperation.

The incumbent will perform budgetary coordination, procurement support, and reporting while maintaining filing and correspondence. This is a full-time, 11-month assignment based in Venezuela, non-post staff position under PAHO/WHO.

Qualifications

• Essential: Certificate of completion of high school.
• Desirable: Training in administration or related fields.
• Essential: Four years of administrative work experience.
• Desirable: Experience in international organizations, UN Agencies or NGOs.
• Fluency in Spanish; working knowledge of English.

Responsibilities

• Provide administrative support for the Health Promotion, Life Course and Determinants unit work program.
• Coordinate budgeting, finance, procurement, and travel administrative processes.
• Generate PMIS reports and assist with budget tracking and follow-up actions.
• Plan and coordinate meetings, workshops, training sessions, working groups, and field missions.
• Support procurement activities: quotations, invoices, payments, and deliveries.

Skills

Administrative skills

Organizational skills

Communication skills

Team collaboration

Attention to detail

Education

High school diploma

Administration-related training

Tools

ERP

Excel

PowerPoint

SharePoint

Visio

MS Project

Job description

Grade: G-4 Salary - Monthly (non-negotiable): 1,547.50 USD Contractual Agreement: Staff - General Services Non-post Job Posting: October 23, 2026 Closing Date: November 6, 2026, 11:59 PM Venezuela Time Primary Location: Caracas, Venezuela Organization: VEN Venezuela Schedule: Full time

DESCRIPTION OF DUTIES:

Administrative Assistant I Join PAHO/WHO in supporting key health promotion, life course, and determinants initiatives in Venezuela. This role contributes to the effective delivery of technical cooperation through high-quality administrative, operational, and logistical support.

SUMMARY OF RESPONSIBILITIES

• Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.
• Support programmatic and budgetary implementation through coordination of administrative processes related to budgeting, finance, procurement, and travel.
• Generate reports from PMIS and assist with project monitoring, budget tracking, expenditures, and administrative follow-up actions.
• Coordinate the planning and logistical arrangements for meetings, workshops, training sessions, technical consultations, working groups, and field missions.
• Support procurement activities, including quotations, invoices, approvals, payments, and follow-up on the delivery of goods and services.
• Prepare correspondence and meeting documentation, maintain filing systems, and support coordination with partners, consultants, and stakeholders.
• For a complete list of functions, please see the post description.

EDUCATION

• Essential: Certificate of completion of high school.
• Desirable: Training in administration or other areas related to administration and operational support.

EXPERIENCE

• Essential: Four years of administrative work experience.
• Desirable: Experience performing administrative work in international organizations, UN Agencies and NGOs.

LANGUAGES

Fluency in Spanish and working knowledge of English.

IT SKILLS

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Excel, PowerPoint, SharePoint, Visio and Project would be an asset.

COMPETENCIES AND SKILLS

• Strong administrative and organizational skills.
• Proficiency in word processing and standard office software applications.
• Ability to prepare routine and non-routine correspondence and reports.
• Ability to plan, organize, coordinate, and monitor administrative processes and activities.
• Strong analytical skills to research, organize, and present information.
• Ability to coordinate multiple projects and administrative activities simultaneously.
• Effective written and verbal communication skills.
• Ability to work collaboratively in a team environment.
• Ability to manage competing priorities and deliver quality results within deadlines.
• Commitment to integrity, accountability, continuous learning, and respect for diversity.

DURATION OF CONTRACT

This is an initial 11 month assignment, with possibility of extensions, subject to satisfactory performance and funding availability.

PAHO, considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

• World Higher Education Database (WHED), list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO).
• Council for Higher Education Accreditation chea.org
• College Navigator, found on the website of the National Centre for Educational Statistics, nces.gov to support the validation process

All interested individuals who meet the requirements of this position are encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process.

Maintaining high standards of integrity and accountability.

People joining PAHO are required to maintain these standards both in their professional work and personal activities.

Promoting a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior.

PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

Providing a smoke-free environment.

Protecting the people in the communities we serve.

Therefore, we have zero tolerance for sexual exploitation and abuse.

People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

The Pan American Health Organization (PAHO) is the specialized international health agency for the Americas.

It works with countries throughout the region to improve and protect people's health.

PAHO wears two institutional hats: it is the specialized health agency of the Inter-American System and also serves as Regional Office for the Americas of the World Health Organization (WHO), the specialized health agency of the United Nations.

PAHO engages in technical cooperation with its member countries to fight communicable and noncommunicable diseases and their causes, to strengthen health systems, and to respond to emergencies and disasters.

PAHO is committed to ensuring that all people have access to the health care they need, when they need it, with quality and without fear of falling into poverty.

Through its work, PAHO promotes and supports the right of everyone to good health.

To advance these goals, PAHO promotes technical cooperation between countries and works in partnership with ministries of health and other government agencies, civil society organizations, other international agencies, universities, social security agencies, community groups, and other partners.

PAHO promotes the inclusion of health in all public policies and the engagement of all sectors in efforts to ensure that people live longer, healthier lives, with good health as their most valuable resource.

Under the leadership of its 51 member countries and territories, PAHO sets regional health priorities and mobilizes action to address health problems that respect no borders and that, in many cases, jeopardize the sustainability of health systems.

From its Washington, D.C., headquarters, 27 country offices and three specialized centers in the region, PAHO promotes evidence-based decision-making to improve and promote health as a driver of sustainable development.