Administrative Coordinator – Health Promotion Programs

PAHO; Caracas; On-site; VES 8,912,000 - 11,883,000; Full time

Job summary

PAHO/WHO Venezuela seeks an administrative associate to support the Health Promotion, Life Course and Determinants unit with high-quality administrative, operational, and logistical tasks.

The role requires four years of admin experience and a high school diploma, with desirable training in admin and some English proficiency. Fluency in Spanish is required; English working knowledge is desirable.

Qualifications

• Essential: Certificate of completion of high school.
• Desirable: Training in administration or other areas related to administration and operational support.
• Four years of administrative work experience.
• Experience in international organizations, UN Agencies or NGOs is desirable.

Responsibilities

• Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.
• Coordinate budgeting, finance, procurement and travel administrative processes.
• Generate PMIS reports and assist with project monitoring, budget tracking and expenditures.
• Plan and arrange meetings, workshops, and field missions.
• Support procurement activities including quotations, invoices, approvals and payments.

Skills

Administrative skills

Organizational skills

Word processing

Office software

Correspondence & reports

Project coordination

Verbal communication

ERP familiarity

Team collaboration

Education

High school diploma

Administrative training

Tools

ERP systems

Job description

PAHO/WHO Venezuela seeks an administrative associate to support the Health Promotion, Life Course and Determinants unit with high-quality administrative, operational, and logistical tasks.

The role requires four years of admin experience and a high school diploma, with desirable training in admin and some English proficiency. Fluency in Spanish is required; English working knowledge is desirable.