Administrative Operations Analyst

Condor Agency; Caracas; Híbrido; VES 28.846.000 - 38.462.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual bonus

Health insurance

Flexible work hours

Paid time off

Learning & development platform access

Descripción de la vacante

Condor Agency, based in Caracas, seeks a full-time Administrative Operations Analyst to oversee daily office operations and coordinate administrative, financial, legal, and operational processes.

Responsibilities include managing invoices, contracts, vendors, and travel logistics, while supporting the CEO and tracking tasks in ClickUp. The role requires 2+ years of experience, strong organization, and English proficiency (B2–C1).

Formación

• 2+ years of experience in administration, operations, or finance support.
• Strong organizational skills and attention to detail.
• Ability to work independently and handle confidential information professionally.
• Proficiency with Google Workspace and project management tools (ClickUp).

Responsabilidades

• Administration & Finance Support: Manage invoices, payments, reimbursements, expense tracking, and supporting documentation.
• Administrative & Legal Coordination: Follow up on contracts, permits, corporate documents, tax-related requirements, and coordination with accountants and lawyers.
• Office Operations: Oversee day-to-day Caracas office operations, vendors, supplies, maintenance, services, purchases, and access.
• Executive & Travel Support: Assist the CEO with administrative requests, scheduling, travel, per diems, and occasional personal matters.
• Task & Process Management: Track recurring responsibilities and projects in ClickUp and maintain simple checklists and workflows.

Conocimientos

Google Workspace

ClickUp

English (B2–C1)

Time management

Educación

Herramientas

ClickUp

Project management tools

Google Workspace

Descripción del empleo

We are looking for a full-time Administrative Operations Analyst to oversee the daily operation of our Caracas office and coordinate key administrative, financial, legal, and operational processes.

Key Details

• Contract Type: Full-time
• Work Schedule: 40 hours per week
• Location: Caracas, Venezuela
• Modality: Hybrid
• On-site Requirement: Availability to open, close, and oversee the office at least twice per week

Key Responsibilities

• Administration & Finance Support: Manage invoices, payments, reimbursements, expense tracking, recurring commitments, and supporting documentation.
• Administrative & Legal Coordination: Follow up on contracts, permits, corporate documents, tax-related requirements, and coordination with accountants, lawyers, and external providers.
• Office Operations: Oversee the day-to-day operation of the Caracas office, including vendors, supplies, maintenance, services, purchases, and access.
• Executive & Travel Support: Assist the CEO and President with administrative requests, scheduling, logistics, travel, per diems, and occasional personal administrative matters.
• Task & Process Management: Track recurring responsibilities and projects in ClickUp and maintain simple checklists, trackers, and workflows to ensure proper follow-up.

Minimum Requirements

• 2+ years of experience in administration, operations, finance support, or similar roles.
• Availability to work on-site in Caracas at least twice per week.
• Experience handling invoices, payments, expenses, reimbursements, or basic financial information.
• Strong organization, attention to detail, problem-solving, and ability to manage multiple priorities.
• Ability to work independently, take ownership, and handle confidential information professionally.
• Proficiency with Google Workspace and project/task management tools.

Desired Skills

• Experience coordinating with accountants, lawyers, vendors, or government entities.
• Experience with office operations and corporate travel.
• Familiarity with ClickUp or similar tools.
• Intermediate or advanced English proficiency (B2–C1).
• Experience in a fast-paced startup, agency, or remote-first environment.

What We Offer

• Annual bonus
• Flexible work hours, holidays, and paid time off
• Access to learning and development platforms
• Health insurance

About Condor

At Condor, we specialize in providing marketing services to tech companies, empowering them to navigate the digital space with innovative, data-driven strategies. We are committed to innovation, collaboration, and continuous growth, values that define both our work and team culture.

If you’re ready to elevate your career and thrive in an environment that values performance and collaboration, Condor is the place for you. Learn more about us at: https://condoragency.com/