Zurich Office Manager: Engaging Workplace & Events

Kayak; Zurich (KS); On-site; USD 42,000 - 53,000; Part time

Benefits offered by this job

5 weeks paid vacation

Birthday day off

Company health and well-being programs

Lunch and snacks provided

On-site events and social activities

Job summary

KAYAK seeks an Office Manager for its Zurich office to create exceptional in-person experiences, oversee daily operations and support on-site events. This part-time role (24 hours) focuses on welcoming colleagues, vendors and visitors, coordinating budgets, and partnering with Real Estate and IT to ensure a smooth workplace environment.

Fluency in Swiss German and German, plus strong English skills, are required.

Qualifications

• Experience coordinating events, catering and vendor relationships.
• Familiarity with facilities and renovation coordination.
• Must be able to work in the Zurich office.
• Fluent in Swiss German and German; excellent English skills.

Responsibilities

• Greet employees, visitors, candidates and vendors.
• Run daily office operations and maintain spaces.
• Manage budgets, supplies and vendor contracts.
• Set up beverages, snacks and lunches.
• Support on-site events from concept to teardown.
• Coordinate with Real Estate and IT on maintenance and AV.
• Onboard new hires with office tours.
• Drive local communications on Slack and intranet.
• Organize office docs and support global Workplace Experience initiatives.
• Report to Team Lead, Berlin.

Skills

Swiss German

German fluency

English fluency

Office presence

Job description

KAYAK seeks an Office Manager for its Zurich office to create exceptional in-person experiences, oversee daily operations and support on-site events. This part-time role (24 hours) focuses on welcoming colleagues, vendors and visitors, coordinating budgets, and partnering with Real Estate and IT to ensure a smooth workplace environment.

Fluency in Swiss German and German, plus strong English skills, are required.