Office & Event Coordinator:

Jobgether; United States; Remote; USD 50,000 - 70,000; Part time

Benefits offered by this job

Fully remote working arrangement

Interim contract opportunity

Varied role: office coordination,Event

Job summary

Jobgether is seeking an Office & Event Coordinator to manage daily office operations, coordinate events, and support internal communications while working remotely in the United States. The role emphasizes administrative coordination, facilities, and mentoring commercial apprentices in a dynamic environment.

You will prepare newsletters, manage lists and distribution groups, and collaborate with the admin team to ensure smooth operations and outstanding employee experiences.

Qualifications

• Completed commercial or business administration training or equivalent experience.
• Several years in administration, office management, or assistant roles.
• Experience as a practical workplace trainer is a plus.
• Event planning and coordinating administrative processes desirable.
• Proficient with Microsoft Office tools and everyday office tech.

Responsibilities

• Coordinate office administration and workplace services.
• Plan and organize customer events and internal activities.
• Prepare newsletters and internal communications.
• Maintain employee lists and distribution groups.
• Mentor and support commercial apprentices.

Skills

Administrative experience

Organizational skills

Communication skills

German language

English language

Customer service

Education

Business administration training

Tools

Microsoft Office

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Office & Event Coordinator based remotely in United States.

The Office & Event Coordinator will play an essential role in ensuring the smooth operation of daily office activities and the successful delivery of internal and external events. This position combines administrative coordination, facility management, internal communications, and event planning within a dynamic professional environment. You will organize customer events and internal gatherings while ensuring that employees and visitors receive efficient, high-quality support. Working closely with the administrative team, you will help maintain organized processes, manage workplace services, and facilitate clear internal communication. The role also involves mentoring and supporting commercial apprentices, contributing to their professional and personal development. This is an opportunity for an organized, service-oriented professional to take ownership of varied responsibilities and make a meaningful contribution to workplace operations.

Accountabilities

In this role, you will coordinate office administration, workplace services, internal communications, and event activities while ensuring a welcoming and efficiently managed working environment.

• Plan, organize, and coordinate customer events and internal company activities at the office location.
• Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
• Provide administrative and organizational support for the site's daily operational requirements.
• Coordinate internal communications by preparing newsletters, announcements, and other employee communications.
• Maintain and regularly update employee lists, email distribution groups, and internal communication records.
• Collaborate closely with the administrative team and provide mutual coverage for event organization and internal communication responsibilities.
• Support and mentor commercial apprentices as a practical workplace trainer, contributing to their professional development and day-to-day learning.
• Coordinate multiple administrative priorities and ensure that office services and events are delivered efficiently.

Requirements

The ideal candidate has a solid administrative background, excellent organizational abilities, and a proactive, service-oriented approach. You should be comfortable managing multiple responsibilities, communicating with different stakeholders, and supporting colleagues in a professional environment.

• Completed commercial or business administration training, or an equivalent qualification supported by relevant professional experience.
• Several years of experience in administration, office management, secretarial work, or an assistant position.
• Previous experience as a practical workplace trainer, or strong motivation to take on this responsibility and develop the necessary skills.
• A practical trainer certification is an advantage.
• Previous experience organizing events and coordinating administrative processes is desirable.
• Confident user of Microsoft Office applications.
• Excellent organizational skills and the ability to work independently, systematically, and reliably.
• Ability to manage competing priorities and coordinate several tasks simultaneously.
• Strong customer service orientation and a proactive, solution-focused mindset.
• Excellent interpersonal, communication, and professional presentation skills.
• Very good written and spoken German and English.

Benefits

• Fully remote working arrangement.
• Interim contract opportunity.
• Opportunity to take on a varied role combining office coordination, event management, and internal communications.
• Possibility to develop experience in workplace training and mentoring.
• Collaborative working environment with close interaction across administrative and operational teams.
• Opportunity to contribute directly to employee experience and the smooth running of workplace operations.
• Immediate start available.

Data Privacy Notice

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.