Berlin Office & Workplace Manager — Front Desk & Ops Lead

ICEYE; Berlin (NH); On-site; USD 58,000 - 78,000; Full time

Job summary

ICEYE GmbH, a leader in sovereign intelligence from space, seeks a Workplace Manager to act as the daily operations hub at our Berlin headquarters. You will oversee front-desk reception, facilities, meetings, mail, and vendor coordination, while driving improvements to create a productive and welcoming environment.

In this role you will collaborate with HR and report to ICEYE Germany’s CEO, with potential growth to support Munich operations as the company expands across Germany.

Qualifications

• Fluent in German and English.
• Strong organizational skills with multi-tasking ability.
• Experience in office management, hospitality, or fast-paced tech/start-up environments.
• Excellent communication and interpersonal skills.
• Strong attention to detail, especially in mail handling and invoice processing.
• Proactive mindset with problem-solving abilities.
• Proficiency with digital tools (Gmail, Slack, Jira).
• Willingness to work on-site 5 days a week from Berlin office.

Responsibilities

• Front Desk & Reception Excellence: Welcome guests and manage visitor logs, access badges.
• Workspace & Facilities Operations: Oversee daily Berlin office environment, supplies, snacks, equipment.
• Meeting & Event Management: Plan internal events, configure rooms, coordinate AV/catering.
• Proactive Workplace Improvements: Identify improvements and implement solutions with HR support.
• Digital & Physical Mail Management: Handle mail and digital mail workflows.
• Vendor & Partner Relations: Liaise with vendors and local authorities for facility needs.
• Invoice & Financial Processing: Process invoices with accuracy and compliance.
• Reporting & Visibility: Produce reports on office usage and projects.

Skills

German and English fluency

Organizational skills

Office management experience

Communication

Attention to detail

Proactive problem-solving

Gmail/Slack/Jira proficiency

Tools

Gmail

Slack

Jira

Job description

ICEYE GmbH, a leader in sovereign intelligence from space, seeks a Workplace Manager to act as the daily operations hub at our Berlin headquarters. You will oversee front-desk reception, facilities, meetings, mail, and vendor coordination, while driving improvements to create a productive and welcoming environment.

In this role you will collaborate with HR and report to ICEYE Germany’s CEO, with potential growth to support Munich operations as the company expands across Germany.