Zoning & Landscaping Admin Assistant – Impactful Support

City-of-Fort-Lauderdale,-Fl; Fort Lauderdale (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Fort Lauderdale's Zoning and Landscaping Division seeks an Administrative Assistant to support management with administrative tasks, reports, calendar management, and front-line inquiries. The role requires handling confidential information and coordinating with multiple departments.

Responsibilities include preparing minutes, maintaining records, payroll for the division, filing systems, and assisting with special projects.

Qualifications

• Two years of college coursework in business/public administration or related field.
• Three years intermediate administrative work in zoning, planning, building, construction, or permitting.
• One year experience with boards.
• One year experience coordinating special projects.
• Additional coursework may substitute on a year-for-year basis.
• Veterans’ preference requires supporting documents per Florida statutes.

Responsibilities

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
• Processes and proofreads reports, letters, memoranda, and statistical charts; types from rough draft or verbal instruction; may compose correspondence.
• Maintains a calendar of activities and coordinates with departments, the public and outside agencies.
• Screens office and telephone callers; front counter assistance; respond to and resolve inquiries on policies and procedures.
• Attends meetings; prepares agenda packets; takes minutes; disseminates information as appropriate.
• Maintains detailed records; creates and submits required reports; may prepare payroll for the division.

Skills

Exceptional communication

MS Office proficiency

Support to supervisors/managers

Organizational skills

Independent project coordination

Drafting correspondence

Collaborative attitude

Education

Two years of college coursework in business/public administration or related field

Tools

Microsoft Office

Job description

The City of Fort Lauderdale's Zoning and Landscaping Division seeks an Administrative Assistant to support management with administrative tasks, reports, calendar management, and front-line inquiries. The role requires handling confidential information and coordinating with multiple departments.

Responsibilities include preparing minutes, maintaining records, payroll for the division, filing systems, and assisting with special projects.