Youth Services Programs Specialist

City-of-Gary; Gary (IN); On-site; USD 36,000 - 44,000; Full time

Job summary

The City of Gary is seeking a Program Assistant within Youth Services to provide administrative, programmatic, and operational support to the Family & Youth Services Coordinator. You will help plan, coordinate, and evaluate youth, family, workforce development, mentoring, and community engagement initiatives across the city.

The role involves coordinating registrations, maintaining records, assisting with events, preparing reports and communications, and collaborating with schools, community

Qualifications

• At least 2 years of administrative support or related experience.
• Proficiency with MS Office and Google Workspace.
• Strong organizational and communication skills.
• Ability to work independently and with diverse stakeholders.
• Valid driver's license preferred.

Responsibilities

• Assist the Family & Youth Services Coordinator with planning, coordinating, and implementing youth, family, workforce development, mentoring, and community engagement programs.
• Provide administrative and operational support for the City of Gary Summer Youth Employment Program and other departmental initiatives.
• Coordinate participant registration, onboarding, scheduling, worksite placements, and ongoing communication with youth, families, employers, schools, City departments, and community partners.
• Maintain accurate participant records, attendance, timesheets, evaluations, demographic information, consent forms, and other program documentation while ensuring compliance with grant and funding requirements.
• Monitor participant attendance, workplace performance, and program participation, conducting occasional site visits to support youth and document program activities.
• Prepare and distribute surveys, evaluations, reports, presentations, spreadsheets, meeting materials, and other program documents.
• Assist with planning and executing community meetings, job fairs, workshops, resource fairs, recreational programs, special events, and other Family & Youth Services initiatives.
• Coordinate event logistics, including registration, facilities, vendors, volunteers, supplies, event setup, and post-event follow-up.
• Serve as a resource for residents by responding to inquiries and connecting individuals and families with City services and community resources.
• Support outreach, recruitment, and partnership efforts with schools, businesses, nonprofit organizations, workforce agencies, faith-based organizations, and other community stakeholders.
• Schedule meetings, maintain calendars, prepare agendas and meeting notes, and assist with departmental correspondence.
• Draft emails, newsletters, flyers, social media content, and other communications while coordinating promotional efforts with the City's Communications Department.
• Assist with collecting program data, researching grant opportunities and community resources, and preparing information for grant applications and reports.
• Maintain organized electronic and physical filing systems and assist with purchasing, inventory, invoices, and other departmental administrative processes.
• Represent the Family & Youth Services Department at community meetings, outreach events, schools, worksites, and public functions as assigned.
• Maintain confidentiality of sensitive participant, employee, financial, and departmental information.
• Attend occasional evening and weekend meetings, programs, and specialevents.
• Perform other duties as assigned by the Family & Youth Services Coordinator or departmental leadership.

Skills

Organizational skills

Written and verbal communication

Interpersonal skills

Education

Associate degree in Public Administration, Human Services, Education, Business Administration, Communications, or a related field

Tools

MS Office Suite

Google Workspace

Job description

The City of Gary is seeking a Program Assistant within Youth Services to provide administrative, programmatic, and operational support to the Family & Youth Services Coordinator. You will help plan, coordinate, and evaluate youth, family, workforce development, mentoring, and community engagement initiatives across the city.

The role involves coordinating registrations, maintaining records, assisting with events, preparing reports and communications, and collaborating with schools, community