Planning & Zoning Administrative Assistant

City-of-Gary; Gary (IN); On-site; USD 40,000 - 46,000; Full time

Job summary

City of Gary in Gary, IN seeks a Zoning Administrative Assistant to provide professional administrative, clerical, records management, and customer service support for the Planning & Zoning Department.

As the department's primary administrative contact, you will receive and process applications, maintain records, coordinate meetings, and assist the public with forms and procedures while upholding confidentiality and accuracy.

Qualifications

• Excellent customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Advanced organizational and time management skills.
• Ability to maintain confidential information.

Responsibilities

• Deliver professional receptionist duties and greeting visitors.
• Respond to inquiries and direct customers to the appropriate staff.
• Schedule appointments, meetings, and consultations.
• Assist with forms, applications, and routine correspondence.
• Maintain calendars, records, and filing systems.
• Support staff with document prep, copying, scanning, and filing.
• Perform general clerical duties to support daily operations.
• Record attendance and maintain meeting records for boards.

Skills

Customer service

Organization

Written & verbal comms

Education

Business Administration

Office Administration

Public Administration

Communications

Or a closely related field

Job description

City of Gary in Gary, IN seeks a Zoning Administrative Assistant to provide professional administrative, clerical, records management, and customer service support for the Planning & Zoning Department.

As the department's primary administrative contact, you will receive and process applications, maintain records, coordinate meetings, and assist the public with forms and procedures while upholding confidentiality and accuracy.