Youth Programs Admin & Operations Specialist

YMCA; Honolulu (HI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Free Y membership

Referral bonuses

Up to 60% discounts on programs

Job summary

YMCA of Honolulu seeks an Administrative Specialist to provide administrative and operational support for Y Teen Club Afterschool and Summer Programs. You will handle onboarding, records, training coordination, and reporting while ensuring program compliance and staff readiness.

This temporary role supports outreach, data management, and collaboration across departments, with frontline site exposure to understand operations and staff development needs.

Qualifications

• Travel between locations as needed and in a timely manner.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to motivate and lead a team; capable of training others.

Responsibilities

• Assist with onboarding, training materials, and tracking staff certifications and clearances.
• Develop and maintain onboarding resources and checklists across departments.
• Coordinate training scheduling, materials, facilities, attendance, and documentation.
• Support inventory and program operations; monitor documentation and reporting requirements.
• Collaborate with HR, Training, Finance and IT to ensure consistent staff readiness.
• Provide frontline site exposure to understand operations and staff responsibilities.

Skills

Travel readiness

Communication skills

Organization

Multitasking

Attention to detail

Interpersonal skills

Staff development

Education

Bachelor's degree preferred

High School diploma or equivalent

Bus Driver's certification

Tools

Google Workspace

Microsoft Word

Excel

Canva

InDesign

HR Symphony by ALTRES

ActiveNet

TechSmith

Job description

YMCA of Honolulu seeks an Administrative Specialist to provide administrative and operational support for Y Teen Club Afterschool and Summer Programs. You will handle onboarding, records, training coordination, and reporting while ensuring program compliance and staff readiness.

This temporary role supports outreach, data management, and collaboration across departments, with frontline site exposure to understand operations and staff development needs.