Impactful Administrative Specialist, Youth Programs & Ops

YMCA of Honolulu; East Honolulu (HI); On-site; USD 45,000 - 55,000; Part time

Benefits offered by this job

Free Y membership with employment

Referral bonuses

Program discounts up to 60%

Job summary

The YMCA of Honolulu is seeking an Administrative Specialist who will provide essential administrative and operational support for the Y Teen Club Afterschool and Summer Programs. The role includes managing attendance, registrations, background checks, and staff records while coordinating cross-department onboarding and training initiatives.

This temporary position emphasizes staff readiness, compliance, and program quality.

Qualifications

• Must be able to travel between locations in a timely manner.
• Excellent written and verbal communication skills are required.
• Strong organizational and multitasking abilities are essential.
• Attention to detail and problem-solving skills are necessary.
• Ability to motivate, lead a team, and conduct training is preferred.

Responsibilities

• Provide administrative and operational support for Y Teen Club Afterschool and Summer Programs.
• Maintain records related to attendance, scheduling, registrations, incidents, and staff documents.
• Develop and maintain onboarding processes and staff certifications tracking.
• Coordinate with multiple departments to ensure onboarding and staff readiness.
• Assist with training coordination and staff development initiatives.
• Maintain frontline site presence to understand operations and training needs.

Skills

Travel consideration

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Inclusive mindset

Leadership & training

Education

High School diploma or equivalent

Bachelor’s degree preferred

Non-profit / youth development experience preferred

Job description

The YMCA of Honolulu is seeking an Administrative Specialist who will provide essential administrative and operational support for the Y Teen Club Afterschool and Summer Programs. The role includes managing attendance, registrations, background checks, and staff records while coordinating cross-department onboarding and training initiatives.

This temporary position emphasizes staff readiness, compliance, and program quality.