Youth Ministry Events & Admin Coordinator

Southeastern California Conference of Seventh-Day Adventists; Riverside (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Southeastern California Conference of Seventh-Day Adventists in Riverside, CA, is seeking an Administrative Assistant to support Family & Children’s Ministries and Youth & Young Adult Ministries. You will handle daily office operations, communications, filings, and event coordination.

Responsibilities include greeting visitors, preparing materials, managing records, coordinating programs such as VBS and camps, assisting with budgets and reimbursements, and supporting volunteers and staff with

Qualifications

• Associate degree preferred.
• Two to three years of administrative or secretarial experience preferred.
• Ability to communicate clearly and professionally in writing and conversation.
• Strong organizational, customer-service, and problem-solving skills.
• Ability to work independently, follow instructions, manage multiple priorities, and meet deadlines.
• Comfortable working with students, church leaders, volunteers, and culturally diverse groups.
• Demonstrated leadership skills and spiritual commitment.
• Regular and reliable attendance is required.

Responsibilities

• Provide administrative support for Family & Children's Ministries and Youth & Young Adult Ministries.
• Greet visitors, answer calls, and direct questions.
• Prepare, process, organize, and file department correspondence and records.
• Prepare materials for meetings, workshops, programs, and events.
• Communicate with pastors, ministry leaders, participants, speakers, guests, and volunteers.
• Maintain department equipment and supply inventory, including reservations and distribution.
• Provide updated ministry information for the website.
• Prepare and distribute promotional materials.
• Review youth volunteer applications and provide information to the Youth Director.
• Prepare reimbursement and honorarium payment requests promptly.
• Prepare church billing for programs such as VBS workshops, One Life, and Growing Together.
• Coordinate youth assistant subsidy payments with churches.
• Submit collected funds to Treasury and ensure they are credited to the correct accounts.
• Assist with programs and events, including Jr. High Bible Camp, VBS training, One Life, and Growing Together Sabbath School.
• Participate in ministry and event-planning meetings.
• Help secure event locations and coordinate food, lodging, equipment, supplies, and rentals.
• Coordinate event registration and site preparation.
• Provide direction and support to volunteers during events.
• Perform other related duties as assigned.

Skills

Administrative skills

Communication

Organization

Customer service

Problem solving

Independence

Leadership

Multicultural sensitivity

Attendance reliability

Education

Associate degree

Tools

MS Word

MS Excel

Adobe

Photoshop

InDesign

Job description

Southeastern California Conference of Seventh-Day Adventists in Riverside, CA, is seeking an Administrative Assistant to support Family & Children’s Ministries and Youth & Young Adult Ministries. You will handle daily office operations, communications, filings, and event coordination.

Responsibilities include greeting visitors, preparing materials, managing records, coordinating programs such as VBS and camps, assisting with budgets and reimbursements, and supporting volunteers and staff with