Yard and Facilities Coordinator

SITECH Western States; Kalispell (MT); On-site; USD 40,000 - 58,000; Full time

Job summary

SITECH Western States in Kalispell, MT is seeking a Yard and Facilities Coordinator to oversee the equipment yard, facilities and grounds. This hands-on role drives efficient yard management, safety, and orderly maintenance while adapting to a fast-paced environment and multiple concurrent tasks. Strong communication and reliability are essential.

Qualifications

• Must have proven customer service skills and a safe work ethic.
• Proficiency with Microsoft products or similar software is required.
• Ability to build and maintain effective working relationships with others.
• Punctuality and consistent attendance are essential.
• Overtime availability with little or no notice may be required.
• Certification to operate Power Industrial Trucks (PIT) is preferred.

Responsibilities

• Ensure safety and security of the yard, equipment, and facilities.
• Manage day-to-day yard logistics, receiving, staging, and shipping activities.
• Maintain inventory accuracy using available digital tools and reports.
• Oversee steam cleaning, cleaning, and maintenance of yard equipment.
• Coordinate with vendors and internal teams for repairs and upkeep.
• Support the Facilities team with procurement and compliance tasks.

Skills

Customer service

Microsoft products

Relationship building

Attendance

Overtime

PIT certification

Education

High school diploma or GED

Operating/certification in construction equipment preferred

Inventory and logistics experience preferred

English communication required

Job description

SUCCESS AT WESTERN STATES:

Western States culture is based on passion for our Vision, Mission, and VALUES. We are fiercely committed to SAFETY and sending every employee, safely home, every day . We strive for EXCELLENCE in all we do and are proud to be a play to win organization. We act with INTEGRITY in each and every decision we make. Our People and TEAMWORK drive a fun and engaging culture. We are ACCOUNTABLE as individuals and as an organization. We drive INNOVATION by challenging the status quo and embracing change.

JOB SUMMARY:

The Yard and Facilities Coordinator position is responsible for equipment yard logistics and the overall maintenance of the facility and grounds. This is a hands-on position that will drive efficient facilities/yard management, to maintain clean, orderly, and well-kept facilities that reflect the dedication, hard work and excellence of Western States Equipment Company. The Yard and Facilities Coordinator must have the ability to accurately manage multiple processes while be interrupted, be results oriented, and be able to work safely in a fast-paced environment.

ESSENTIAL FUNCTIONS:

Safety and Security

• Actively cares, promotes, and advocates safety at Western States. As a team member in the organization, it is critical to ensure all employees, clients and vendors have a safe work environment while adhering to all applicable safety policies, procedures and standards.
• Ability to complete Job Hazard Analysis (JHAs) prior to any job-related tasks according to WSECOs policy and standards.
• Participates and maintains records of compliance for STAR card reporting.
• Adheres to required personal protective equipment (PPE) as identified in safety policy.
• Promotes and encourages team members to participate in safety training and reach out for assistance when procedural knowledge needs elevating.
• Ensures proper operation of vehicle/man gate and access control points.
• Excellent driving record and valid drivers license is required

Yard Operations and Inventory

• Manages and participates in the day-to-day logistic process and documentation for receiving, staging, and shipping equipment and attachments in the yard
• Utilizes digital data inventory software, such as Microsoft Dynamics AX, CAT Inspect, Return to Ready app, to report on equipment availability, conditions and location.
• Participates in inspecting all new /used equipment for damage, abuse, fuel levels and all attachments. Assists rental department with this task as needed.
• Manages the process for steam cleaning equipment making sure steam-cleaning area is safe, clean and free of all debris.
• Responds to all client, employee, vendor inquiries in a prompt, professional and friendly manner.
• Utilizes and responds to Facility and Yard requests through the Facilities Power App.
• Maintains consistent communication with the Store Manager and other Department

Facility/Yard Appearance, Maintenance and Compliance

• Manages a preventive R&M program within the confines of an annual facility budget. This includes all scheduled maintenance, building repair, and inspections
• Be the first point of contact for vendors on site to perform repairs, maintenance, inspections related to facility and yard, grounds, and equipment.
• Maintains the organization and appearance of the yard by properly staging and display equipment and attachments in designated areas to ensure Caterpillar Retail Presence guidelines are met.
• Manages and participates in the completion of the Corporate Preventive Repairs and Maintenance Program (CPRMP) within the confines of an annual yard budget.
• Completes all tasks associated with the compliance of yard related federal/state inspections, certifications and licenses.
• Manage the processes and reporting for contamination control in the yard as identified by Caterpillar standards, to support our CSF of environmental stewardship.
• Manages the day-to-day operations of building maintenance activities.
• Administers procurement activities associated with facility maintenance activities, creating/reviewing and authorizing purchase orders, obtaining price quotes and bids
• Works under the direction of Regional Facilities Manager

KNOWLEDGE SKILLS AND ABILITIES:

• Proven customer service skills.
• Knowledge and use of Microsoft computer products or other comparable systems required.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance and timeliness.
• Ability to work overtime with little or no notice.
• Ability to certify PIT (Power Industrial Truck)

EDUCATION AND EXPERIENCE:

• Proof of high school diploma or General Education Degree (GED).
• Minimum of one-year operating or certification in construction equipment preferred
• Minimum of 6 months inventory and logistics preferred
• Valid drivers license and excellent driving record required.
• Must be able to communicate (speak, read, comprehend, write in English).

PHYSICAL CHARACTERISTICS:

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above-shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Exposure to extreme temperatures and environment.
• Ability to lift up to 60 lbs. in accordance with Western States Lifting Policy to include amount and approach.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.

This role is designated as safety-sensitive.