Yard and Facilities Coordinator

Western States Equipment; Lewiston (ID); On-site; USD 25,000 - 36,000; Full time

Job summary

Western States Equipment in Lewiston, ID seeks a dedicated Yard Operations & Inventory colleague to manage daily logistics for receiving, staging, and shipping equipment and attachments. You will use inventory software to track location and condition, inspect gear for damage, and assist the rental department as needed.

The role emphasizes safety, reliable communication, and teamwork in a fast-paced yard environment. A valid license and ability to lift up to 60 lbs are required.

Qualifications

• Proof of high school diploma or GED.
• One year operating or certification in construction equipment preferred.
• Six months inventory and logistics experience preferred.
• Valid driver's license with a clean driving record.
• Must be able to communicate in English (speak, read, write).

Responsibilities

• Manage day-to-day yard logistics for receiving, staging, and shipping equipment and attachments.
• Report equipment availability and location using inventory software (Dynamics AX, CAT Inspect, Return to Ready).
• Inspect new/used equipment for damage and fuel levels; assist rental dept as needed.
• Oversee steam cleaning area safety and cleanliness.
• Respond to client, employee, and vendor inquiries promptly and professionally.
• Coordinate with Store Manager and departments to maintain yard operations.

Skills

Customer service skills

MS Office / Dynamics AX

Interpersonal skills

Attendance and punctuality

OT availability

PIT certification

Education

High school diploma or GED

1 year operating or certification in construction equipment

6 months inventory and logistics experience

Valid driver\'s license with clean record

English communication skills

Tools

Microsoft Dynamics AX

CAT Inspect

Return to Ready app

Facility Power App

Job description

About Western States

Since 1956, Western States Equipment Company has been a leading employer across Idaho, Oregon, Washington, Montana, and Wyoming. We are driven by our mission of solving our customers’ toughest challenges, guided by our core values of Safety, Excellence, Teamwork, Integrity, Accountability, and Innovation. By joining Western States, you commit to upholding these values while contributing to our purpose of building our communities for a better tomorrow. Safety and our Customer Care Commitment remain foundational to our mission and the standard by which we measure our success.

Safety

• Actively cares, promotes, manages, and advocates for safety at Western States. As a team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards.
• Embraces our caring culture where we each care to adhere with applicable safety policies, PPE expectations and stop work authority.

Customer Care Commitments

• Convey Warmth and Empathy – Acknowledge customers and greet everyone with an authentic smile.
• Actively Listen – Give your full attention, make eye contact, avoid interrupting, and ask clarifying questions.
• Build Trust – Take ownership, act with urgency, and follow through on commitments.
• Say Thank you – Express genuine appreciation for effort, feedback, and collaboration.

Essential Functions

Yard Operations and Inventory

• Manages and participates in the day-to-day logistic process and documentation for receiving, staging, and shipping equipment and attachments in the yard
• Utilizes digital data inventory software, such as Microsoft Dynamics AX, CAT Inspect, Return to Ready app, to report on equipment availability, conditions and location.
• Participates in inspecting all new /used equipment for damage, abuse, fuel levels and all attachments. Assists rental department with this task as needed.
• Manages the process for steam cleaning equipment making sure steam cleaning area is safe, clean and free of all debris.
• Responds to all client, employee, vendor inquiries in a prompt, professional and friendly manner.
• Utilizes and responds to Facility and Yard requests through the Facilities Power App.
• Maintains consistent communication with the Store Manager and other Department

Facility/Yard Appearance, Maintenance and Compliance

• Manages a preventive R&M program within the confines of an annual facility budget. This includes all scheduled maintenance, building repair, and inspections
• Be the first point of contact for vendors on site to perform repairs, maintenance, inspections related to facility and yard, grounds, and equipment.
• Maintains the organization and appearance of the yard by properly staging and display equipment and attachments in designated areas to ensure Caterpillar Retail Presence guidelines are met.
• Manages and participates in the completion of the Corporate Preventive Repairs and Maintenance Program (CPRMP) within the confines of an annual yard budget.
• Completes all tasks associated with the compliance of yard related federal/state inspections, certifications and licenses.
• Manage the processes and reporting for contamination control in the yard as identified by Caterpillar standards, to support our CSF of environmental stewardship.
• Manages the day-to-day operations of building maintenance activities.
• Administers procurement activities associated with facility maintenance activities, creating/reviewing and authorizing purchase orders, obtaining price quotes and bids
• Works under the direction of Regional Facilities Manager

Knowledge Skills And Abilities

• Proven customer service skills.
• Knowledge and use of Microsoft computer products or other comparable systems required.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance and timeliness.
• Ability to work overtime with little or no notice.
• Ability to certify PIT (Power Industrial Truck)

Education And Experience

• Proof of high school diploma or General Education Degree (GED).
• Minimum of one-year operating or certification in construction equipment preferred
• Minimum of 6 months inventory and logistics preferred
• Valid driver’s license and excellent driving record required.
• Must be able to communicate (speak, read, comprehend, write in English).

Physical Characteristics

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above-shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Exposure to extreme temperatures and environment.
• Ability to lift up to 60 lbs. in accordance with Western States’ Lifting Policy to include amount and approach.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification. This role is designated as safety-sensitive.