Yard and Facilities Coordinator

Western States Equipment Company; Lewiston (ID); On-site; USD 52,000 - 62,000; Full time

Job summary

Western States Equipment Company is seeking a Yard Operations & Inventory role to manage day-to-day logistics for receiving, staging and shipping heavy equipment in our Idaho yard. You will use Dynamics AX to track availability and location, inspect gear for damage, and support rental operations.

The role requires a high school diploma or GED, 1+ year of equipment experience, and a valid license. Strong communication and safety focus are essential for success in this team-driven environment.

Qualifications

• Proof of high school diploma or GED is required.
• Minimum of one year operating or certification in construction equipment preferred.
• Minimum of 6 months inventory and logistics experience preferred.
• Valid driver’s license and clean driving record required.
• Must be able to communicate in English (read, write, speak).

Responsibilities

• Manage day-to-day logistics for receiving, staging, and shipping equipment and attachments in the yard.
• Utilize inventory software to report on equipment availability, conditions, and location.
• Inspect new and used equipment for damage, fuel levels, and attachments; assist rental as needed.
• Oversee steam cleaning of equipment and maintain a clean, safe area.
• Respond promptly and professionally to inquiries from clients, employees, and vendors.
• Coordinate with the Store Manager and other departments to ensure smooth yard operations.

Skills

Microsoft products

Teamwork

Attendance

Overtime ability

PIT certification

Education

High School Diploma or GED

Construction equipment experience/certification

Tools

Microsoft Dynamics AX

CAT Inspect

Return to Ready app

Job description

Since 1956, Western States Equipment Company has been a leading employer across Idaho, Oregon, Washington, Montana, and Wyoming. We are driven by our mission of solving our customers’ toughest challenges, guided by our core values of Safety, Excellence, Teamwork, Integrity, Accountability, and Innovation.

By joining Western States, you commit to upholding these values while contributing to our purpose of building our communities for a better tomorrow. Safety and our Customer Care Commitment remain foundational to our mission and the standard by which we measure our success.

Safety

• Actively cares, promotes, manages, and advocates for safety at Western States. As a team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards.
• Embraces our caring culture where we each care to adhere with applicable safety policies, PPE expectations and stop work authority.
  

Customer Care Commitments

• Convey Warmth and Empathy – Acknowledge customers and greet everyone with an authentic smile.
• Actively Listen – Give your full attention, make eye contact, avoid interrupting, and ask clarifying questions.
• Build Trust – Take ownership, act with urgency, and follow through on commitments.
• Say Thank you – Express genuine appreciation for effort, feedback, and collaboration.

ESSENTIAL FUNCTIONS:

Yard Operations and Inventory

• Manages and participates in the day-to-day logistic process and documentation for receiving, staging, and shipping equipment and attachments in the yard
• Utilizes digital data inventory software, such as Microsoft Dynamics AX, CAT Inspect, Return to Ready app, to report on equipment availability, conditions and location.
• Participates in inspecting all new /used equipment for damage, abuse, fuel levels and all attachments. Assists rental department with this task as needed.
• Manages the process for steam cleaning equipment making sure steam-cleaning area is safe, clean and free of all debris.
• Responds to all client, employee, vendor inquiries in a prompt, professional and friendly manner.
• Utilizes and responds to Facility and Yard requests through the Facilities Power App.
• Maintains consistent communication with the Store Manager and other Department

Facility/Yard Appearance, Maintenance and Compliance

• Manages a preventive R&M program within the confines of an annual facility budget. This includes all scheduled maintenance, building repair, and inspections
• Be the first point of contact for vendors on site to perform repairs, maintenance, inspections related to facility and yard, grounds, and equipment.
• Maintains the organization and appearance of the yard by properly staging and display equipment and attachments in designated areas to ensure Caterpillar Retail Presence guidelines are met.
• Manages and participates in the completion of the Corporate Preventive Repairs and Maintenance Program (CPRMP) within the confines of an annual yard budget.
• Completes all tasks associated with the compliance of yard related federal/state inspections, certifications and licenses.
• Manage the processes and reporting for contamination control in the yard as identified by Caterpillar standards, to support our CSF of environmental stewardship.
• Manages the day-to-day operations of building maintenance activities.
• Administers procurement activities associated with facility maintenance activities, creating/reviewing and authorizing purchase orders, obtaining price quotes and bids
• Works under the direction of Regional Facilities Manager

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge and use of Microsoft computer products or other comparable systems required.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance and timeliness.
• Ability to work overtime with little or no notice.
• Ability to certify PIT (Power Industrial Truck)

EDUCATION AND EXPERIENCE:

• Proof of high school diploma or General Education Degree (GED).
• Minimum of one-year operating or certification in construction equipment preferred
• Minimum of 6 months inventory and logistics preferred
• Valid driver’s license and excellent driving record required.
• Must be able to communicate (speak, read, comprehend, write in English).

PHYSICAL CHARACTERISTICS:

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above-shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Exposure to extreme temperatures and environment.
• Ability to lift up to 60 lbs. in accordance with Western States’ Lifting Policy to include amount and approach.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.

This role is designated as safety-sensitive.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.